Scope
Reference
002604
Description
A Digital Preservation Repository solution with capabilities for large scale acquisition and preservation of its digital collection content. The solution will re-enable essential strategic collecting capabilities that suffered deep and extensive disruption after a cyber-attack on the Library in 2023.
Contract 1. 002604 Digital Preservation Repository
Supplier
Contract value
- £2,398,500 excluding VAT
- £2,878,200 including VAT
Above the relevant threshold
Award decision date
22 December 2025
Date assessment summaries were sent to tenderers
23 December 2025
Standstill period
- End: 7 January 2026
- 8 working days
Earliest date the contract will be signed
8 January 2026
Contract dates (estimated)
- 12 January 2026 to 11 January 2032
- Possible extension to 11 January 2037
- 11 years
Description of possible extension:
One optional extension of five years
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Information about tenders
- 8 tenders received
- 3 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Tenders
Procedure
Procedure type
Competitive flexible procedure
Supplier
Preservica
- Companies House: 07998621
32 The Quadrant
Abingdon
OX14 3YS
United Kingdom
Email: ann.keen@preservica.com
Region: UKJ14 - Oxfordshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. 002604 Digital Preservation Repository
Contracting authority
British Library Board
- Public Procurement Organisation Number: PCXZ-9362-XQJM
96 Euston Road
London
NW1 2DB
United Kingdom
Email: procurement@bl.uk
Region: UKI31 - Camden and City of London
Organisation type: Public authority - central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
PRESERVE TOGETHER LIMITED
Summary of their role in this procurement: Assisted with the Tender Evaluation
- Companies House: SC843670
- Public Procurement Organisation Number: PBCV-8956-XGYQ
C/O Clarity Accounting, 234 West George Street
Glasgow
G2 4QY
United Kingdom
Email: info@preservetogether.com
Website: http://www.preservetogether.com
Region: UKM82 - Glasgow City