Section one: Contracting authority
one.1) Name and addresses
Glasgow City Council
Chief Executives Department, City Chambers, 40 John Street
Glasgow
G2 1DU
Lesley.Thomson2@glasgow.gov.uk
Telephone
+44 1412872000
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of Services for Maintenance and Repair of Council Fleet Diesel Fuel Systems
Reference number
GCC006276CPU
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council is inviting suitably qualified and experienced Bidders to submit bids to provide a scheduled service for maintenance and emergency repair of fuel supply hardware and ancillary equipment including Jigsaw Fuel Management System (FMS) to ensure ongoing supply of fuel to the Council fleet.
The council requires the supplier to regularly service (monthly and annually), maintain, repair, calibrate all components related to the fuel delivery & management systems at all council fuel locations.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £192,000
two.2) Description
two.2.2) Additional CPV code(s)
- 42122180 - Fuel pumps
- 42124211 - Parts of fuel pumps
- 50511000 - Repair and maintenance services of pumps
- 09100000 - Fuels
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
UK, Glasgow
two.2.4) Description of the procurement
The Council is inviting suitably qualified and experienced Bidders to submit bids to provide a scheduled service for maintenance and emergency repair of fuel supply hardware and ancillary equipment including Jigsaw Fuel Management System (FMS) to ensure ongoing supply of fuel to the Council fleet.
The Council has eighteen bunkered fuel sites that dispense circa. 5.5 million litres of fuel per year to 2,500 authorised vehicles and drivers 24 hours per day, 365 days per year.
The Council requires to appoint a sole supplier to provide all elements of this contract for fuel systems service, maintenance and reactive repair for the Councils eighteen fuel sites.
The contract is expected to run for 4 years, commencing 2 December 2025 and ending 1 December 2029.
two.2.5) Award criteria
Quality criterion - Name: Key Personnel / Weighting: 10
Quality criterion - Name: Data Protection / Weighting: 5
Quality criterion - Name: Sustainability / Weighting: 5
Quality criterion - Name: Methodology of Approach to the Requirement / Weighting: 35
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-057550
Section five. Award of contract
Contract No
GCC006276CPU
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 December 2025
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Cadden Engineering Ltd
7 Southbrae Gardens
Glasgow
G13 1UB
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £192,000
Section six. Complementary information
six.3) Additional information
(SC Ref:819177)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
PO Box 23, 1 Carlton Place
Glasgow
G5 9DA
Telephone
+44 1414298888
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.