Scope
Reference
CAV-DIR (25-26) 132
Description
The previous contract for 3M™ Medicode 360 (Project 21586), awarded to KCI Medical Limited (now Solventum), provided the Health Board with essential clinical coding encoder software and associated support services. This system supported inpatient coding, HRG grouping, SNOMED CT mapping, and data validation— informatics reporting.Valued at approximately £168,317.52 over a four-year term, the contract expired in 2024. A new procurement process is now being initiated to maintain continuity of clinical coding services and to assess market alternatives that may offer improved integration, enhanced value for money, and stronger alignment with NHS digital standards.
Contract 1. KCI Medical
Supplier
Contract value
- £168,317.49 excluding VAT
- £201,081.02 including VAT
Above the relevant threshold
Date signed
19 December 2025
Contract dates
- 19 December 2025 to 16 December 2028
- 2 years, 11 months, 29 days
Main procurement category
Goods
CPV classifications
- 38800000 - Industrial process control equipment and remote-control equipment
- 38430000 - Detection and analysis apparatus
Contract locations
- UKL2 - East Wales
Signed contract documents
Acceptance of Quotation Letter (24) (2).docx.pdf
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Single supplier - intellectual property or exclusive rights
There is a moderate risk to continuity of service due to potential system downtime or delays in scheduled maintenance. To mitigate this, the supplier has committed to proactive monitoring, monthly performance reviews, and a responsive support framework. In addition, contingency measures are in place to ensure uninterrupted operation, including access to technical support and pre-planned service interventions.
Supplier
KCI Medical
- Public Procurement Organisation Number: PZWW-2787-MPZD
47 Charnwood Campus
Loughborough
LE11 5RB
United Kingdom
Email: shallam@solventum.com
Region: UKF22 - Leicestershire CC and Rutland
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. KCI Medical
Contracting authorities
Cardiff and Vale University Health Board
- Public Procurement Organisation Number: PPPR-7969-BTJG
Woodlands House Maes-y-Coed road
Cardiff
CF14 4HH
United Kingdom
Contact name: Nicola Williams
Telephone: +442921500649
Email: Nicola.williams33@wales.nhs.com
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)
- Public Procurement Organisation Number: PXWV-6492-CGMN
4-5 Charnwood Court Heol Billingsley
Cardiff
CF15 7QZ
United Kingdom
Region: UKL15 - Central Valleys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales