Scope
Reference
WS2529574017
Description
This tender is for the supply of Visual Display (VD) Surrounds for the 1992 Tube Stock (92TS) as part of Central Line Improvement Programme (CLIP) delivery. The VD Surrounds enclose the displays that provide real-time travel information to passengers during their journey. The existing panels will not be compatible with the new displays and therefore need replacing
Total value (estimated)
- £4,500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 7 July 2026 to 7 July 2030
- Possible extension to 7 July 2031
- 5 years, 1 day
Description of possible extension:
The contract has the option to be extended in duration for up to 12 months to facilitate unplanned events.
Options
The right to additional purchases while the contract is valid.
The contract has the option to be extended in duration for up to 12 months to facilitate unplanned events.
TfL reserve the right to procure additional purchases while the contract is valid. The contract has the option to purchase more of the same goods as tended for the purpose of replacing accidental damage during install and to allow for any unforeseen delays.
Main procurement category
Goods
CPV classifications
- 14000000 - Mining, basic metals and related products
- 34000000 - Transport equipment and auxiliary products to transportation
Contract locations
- UKI - London
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Tenders
Tender submission deadline
23 January 2026, 5:00pm
Submission address and any special instructions
This procurement process is being conducted electronically on the e-Tendering portal SAP Ariba. The portal can be accessed via the following link:
https://service.ariba.com/Supplier.aw
SAP Ariba event reference number: Doc2836485505
This SAP Ariba event will be available from 22/12/2025.
As part of the bid submission Bidders should also be registered on the Central Digital Platform and completed all the relevant registration questions. A useful guide can be found here:
https://www.youtube.com/watch?v=XxsbVW4q-k0
To access the procurement documents, tenderers will need to be registered on the e-Tendering portal - SAP Ariba.
The following instructions explain TfL's e-Tendering portal and provide guidance on how interested parties will be able to communicate with TfL in relation to this exercise.
(1) To register or to check if you are already registered to SAP Ariba, log on to https://service.ariba.com/Supplier.aw Interested parties must read the instructions carefully before proceeding with registration.
(2) Once you have registered on SAP Ariba (or are already registered), you must also register on TfL's SAP Ariba system through the following link https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
Guidance on registering is available through the following link: here https://content.tfl.gov.uk/supplier-registration.pdf
(3) Upon completion of steps 1 and/or 2, interested parties must inform kinzadar@tfl.gov.uk with the following details:
- your organisation name as registered in SAP Ariba;
- your applicable supplier ID associated with TfL in SAP Ariba, in the form of SM Vendor ID, or ERP ID, or AN ID, or ACM ID;
- your single point of contact registered on SAP Ariba; first name and surname;
- your email address registered with SAP Ariba; and
- your role in the organisation as registered with SAP Ariba;
Completion of these steps will enable TfL to invite interested parties to the ITT event in SAP Ariba to gain access to the procurement documents, allowing interested bidders to submit their ITT response via SAP Ariba.
Please contact Ariba_Supplier_Enablement@tfl.gov.uk in the first instance should you experience any problems with the portal for issues related to items 1 and 2 above.
Tenders must read the instructions carefully before proceeding with registration and are advised to satisfy themselves that they understand all the requirements of the procurement and terms of the contract and the rules of the procurement process before submitting their tender response.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
26 June 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Commercial | Greater detail can be found within the ITT pack. |
Cost | 40% |
| Technical | Greater detail can be found within the ITT pack. |
Quality | 30% |
| Deliverability | Greater detail can be found within the ITT pack. |
Quality | 20% |
| Social Value | Greater detail can be found within the ITT pack. |
Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
This Procurement will include a Procurement Specific Questions (PSQ) stage containing Conditions of Participation. Anyone who wishes to take part can submit a response to the PSQ. After which chosen bidders who have passed the PSQ will be invited to submit a tender response.
Greater detail can be found within the ITT pack on TfL's e-tendering portal, found on; https://service.ariba.com/Supplier.aw
Contracting authority
London Underground Limited
- Companies House: 01900907
- Public Procurement Organisation Number: PWJB-7544-VZCL
5 Endeavour Square
London
E20 1JN
United Kingdom
Email: kinzadar@tfl.gov.uk
Region: UKI41 - Hackney and Newham
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Transport for London
Summary of their role in this procurement: Transport for London is carrying out the procurement on behalf of its subsidiary London Underground Limited.
- Public Procurement Organisation Number: PHMT-6197-NWNZ
5 Endeavour Square
London
E20 1JN
United Kingdom
Email: kinzadar@tfl.gov.uk
Region: UKI41 - Hackney and Newham