Scope
Description
Dronfield Town Council is inviting quotations for a three-year contract for the maintenance of seven open spaces as well as a cost breakdown for the maintenance of football and cricket pitches.
The scope of the project includes:
• Grass cutting and hedge cutting
• Maintenance of football pitches
• Maintenance of cricket pitches
It is anticipated that the new contract will start from the beginning of April 2026 and last for three years until March 2029.
Total value (estimated)
- £56,000 excluding VAT
- £67,200 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- 3 years
Main procurement category
Services
CPV classifications
- 77314000 - Grounds maintenance services
- 77320000 - Sports fields maintenance services
Contract locations
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
Participation
This procurement is reserved for
- UK suppliers
- Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
23 January 2026, 11:59pm
Tender submission deadline
30 January 2026, 12:00pm
Submission address and any special instructions
Submissions should be sent via registered post, recorded delivery, in a sealed envelope clearly marked: "Grounds Maintenance Tender" (top left corner) or via email to townclerk@dronfield.gov.uk
Delivery Address: Joanne Mitchell, Town Clerk, Dronfield Town Council, Civic Hall, Civic Centre, Dronfield, Derbyshire, S18 1PD
Tenders may be submitted electronically
No
Award criteria
Tenders will be evaluated by members of the Properties Advisory Committee, with a recommendation made to full Council, before the Acceptance of Tender.
A full breakdown of the Evaluation Criteria can be found in Appendix C in the tender document.
Evaluation will focus on:
• Value for money (overall cost)
• Programme of Work
• Health & Safety Management including insurance
• Experience and References
• Waste Management
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Dronfield Town Council
- Public Procurement Organisation Number: PVQQ-5436-GVVJ
Civic Hall, Civic Centre
Dronfield
S18 1PD
United Kingdom
Email: townclerk@dronfield.gov.uk
Website: http://www.dronfield.gov.uk
Region: UKF12 - East Derbyshire
Organisation type: Public authority - sub-central government