- Northumbria Healthcare Facilities Management
- The Newcastle Upon Tyne Hospitals NHS Foundation Trust
- Gateshead Health NHS Foundation Trust
- County Durham and Darlington NHS Foundation Trust
- North Cumbria Integrated Care NHS Foundation Trust
- South Tees Hospitals NHS Foundation Trust
- North Tees and Hartlepool NHS Foundation Trust
Scope
Reference
NH2049
Description
Cellular Pathology laboratories in the North East North Cumbria (NENC) region currently maintain long term (30+ years) archives of all wax tissue blocks and microscope slides that are produced. The North East & North Cumbria Pathology network (NENC) has obtained limited Digital Diagnostics Capability funding from NHS England for purchase of an "advanced archiving solution" that will both save time for laboratory staff and dramatically reduce the risk of misfiling and loss of tissue blocks and slides. Any proposed archiving solution must be compatible with the current and legacy linear and/or data matrix barcodes on blocks and slides for identification of the materials.
Further details and ITT documents can be found on our e-tendering system Atamis at https://atamis-1928.my.site.com
Total value (estimated)
- £564,166.66 excluding VAT
- £677,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 13 February 2026 to 12 February 2031
- Possible extension to 12 February 2036
- 10 years
Description of possible extension:
5 x 12 month optional extension periods
Main procurement category
Goods
CPV classifications
- 38000000 - Laboratory, optical and precision equipments (excl. glasses)
- 48329000 - Imaging and archiving system
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
13 January 2026, 12:00pm
Tender submission deadline
22 January 2026, 12:00pm
Submission address and any special instructions
All tenders must be submitted via our e-tendering system Atamis at https://atamis-1928.my.site.com
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 February 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Functional Fit | Quality | 25.00% |
| Total Costs for all Trusts over 5 years | Price | 20.00% |
| Implementation and Go live Timelines | Quality | 15.00% |
| Training and Change Management | Quality | 10.00% |
| Scalability and Future Proofing | Quality | 10.00% |
| Usability and Business Continuity | Quality | 5.00% |
| Compliance with Standards | Quality | 5.00% |
| Accelerating to Net Zero | Quality | 5.00% |
| Protecting Habitats and Biodiversity | Quality | 5.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authorities
Northumbria Healthcare Facilities Management
- Public Procurement Organisation Number: PLMV-4859-MQXP
Northumbria House, Unit 7 & 8 Silver Fox Way, Cobalt Business Park
North Shields
NE27 0QJ
United Kingdom
Region: UKC22 - Tyneside
Organisation type: Public authority - central government
The Newcastle Upon Tyne Hospitals NHS Foundation Trust
- Public Procurement Organisation Number: PDCY-5582-YRHQ
Freeman Hospital, Freeman Road, High Heaton
Newcastle-upon-Tyne
NE7 7DN
United Kingdom
Region: UKC22 - Tyneside
Organisation type: Public authority - central government
Gateshead Health NHS Foundation Trust
- Public Procurement Organisation Number: PBLN-7375-RYXJ
Queen Elizabeth Hospital, Sheriff Hill
Gateshead
NE9 6SX
United Kingdom
Region: UKC22 - Tyneside
Organisation type: Public authority - central government
County Durham and Darlington NHS Foundation Trust
- Public Procurement Organisation Number: PQLT-2871-PCJY
Hollyhurst Road
Darlington
DL3 6HX
United Kingdom
Email: sarah.odonnell@northumbria-healthcare.nhs.uk
Website: https://www.cddft.nhs.uk/
Region: UKC13 - Darlington
Organisation type: Public authority - central government
North Cumbria Integrated Care NHS Foundation Trust
- Public Procurement Organisation Number: PDXN-7482-RVVM
Cumberland Infirmary, NCIC Trust HQ, Pillars Building, Infirmary Street
Carlisle
CA2 7HY
United Kingdom
Email: sarah.odonnell@northubria-healthcare.nhs.uk
Website: https://www.ncic.nhs.uk/
Region: UKD12 - East Cumbria
Organisation type: Public authority - central government
South Tees Hospitals NHS Foundation Trust
- Public Procurement Organisation Number: PZDC-7131-GJTH
The James Cook University Hospital, Marton Road
Middlesbrough
TS4 3BW
United Kingdom
Region: UKC12 - South Teesside
Organisation type: Public authority - central government
North Tees and Hartlepool NHS Foundation Trust
- Public Procurement Organisation Number: PJDT-5353-JMRJ
Hardwick Road
Stockton
TS19 8PE
United Kingdom
Email: sarah.odonnell@northumbria-healthcare.nhs.uk
Website: https://www.nth.nhs.uk/
Region: UKC11 - Hartlepool and Stockton-on-Tees
Organisation type: Public authority - central government