Scope
Reference
C387742
Description
The scope of the contract is Provision and Storage of Clean Linen including, but not limited to bedding, towels and patient garments (The Goods).
The Nottingham University Hospitals NHS Trust (The Authority) requires a Supplier to provide the Goods and Associated Services in accordance with its specification.
The Associated Services includes a requirement for “just in time” delivery. Due to a lack of storage space within the Sites, the need for “just in time” delivery shall be a key requirement of the contract as well as storage of the Emergency Linen to be used as part of the Authority’s Laundry Service Business Continuity Plan.
Emergency Linen shall be relied upon in Emergency/Urgent Requests whereby the Authority’s internal laundry services teams are unable to launder linen (E.g. due to machinery breakdown). This Emergency Linen must be available for delivery to the Authority’s Site(s) within 24 hours of request.
Contract 1. Supply of Bedding, Linen, Towels and Associated Services 2026 - 2031 (C387742)
Supplier
Contract value
- £2,500,000 excluding VAT
- £3,000,000 including VAT
Above the relevant threshold
Date signed
19 December 2025
Contract dates
- 1 January 2026 to 31 December 2027
- Possible extension to 31 December 2030
- 5 years
Description of possible extension:
The Term is 2 years with the option to extend in 1-year increments to a maximum term of 5 years.
Main procurement category
Goods
Options
The right to additional purchases while the contract is valid.
As specified in the Tender Notice: https://www.find-tender.service.gov.uk/Notice/039106-2025
CPV classifications
- 39510000 - Textile household articles
- 39518000 - Hospital linen
- 39512000 - Bed linen
- 39514100 - Towels
Contract locations
- UKF14 - Nottingham
- UKF15 - North Nottinghamshire
- UKF16 - South Nottinghamshire
- UKF22 - Leicestershire CC and Rutland
Key performance indicators
| Name | Description | Reporting frequency |
|---|---|---|
| Fair work that offers fair wages and good working conditions | Identifying and managing the risks of modern slavery within the supply chain relevant to the Goods. |
12 months |
| Right quality, right quantity. | The Supplier delivers the right quantity of suitable linen at the right quality in accordance with the Contract. |
1 months |
| Financial/activity information | The Supplier provides monthly report showing quantities of Goods delivered |
1 months |
| Just in time. | The Supplier delivers the Goods within the Authority's required timescales |
1 months |
Submission
Submission type
Tenders
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Supplier
Interweave Textiles Ltd
- Public Procurement Organisation Number: PGZV-6334-MDQZ
Interweave House, Lowfields Business Park
Elland
HX5 9DE
United Kingdom
Telephone: 01422 372333
Email: sales@interweavetextiles.com
Website: http://www.interweavetextiles.com
Region: UKE44 - Calderdale and Kirklees
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Supply of Bedding, Linen, Towels and Associated Services 2026 - 2031 (C387742)
Contracting authority
Nottingham University Hospital NHS Trust
- Public Procurement Organisation Number: PVQC-9261-WGRM
City Campus, Hucknall Road
Nottingham
NG5 1PB
United Kingdom
Region: UKF14 - Nottingham
Organisation type: Public authority - central government