Section one: Contracting authority
one.1) Name and addresses
Abertay University
Bell Street
Dundee
DD1 1HG
Contact
Nicci Robertson
Telephone
+44 1382308995
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00103
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Building Maintenance Services
Reference number
121-AU-EST-2425
two.1.2) Main CPV code
- 71315000 - Building services
two.1.3) Type of contract
Services
two.1.4) Short description
It is the intention of the University to establish a contract with a single, competent contractor for the comprehensive provision of building services maintenance services across its estate. The purpose of this contract is to ensure a consistent, efficient, and high-quality approach to maintaining the University’s buildings, supporting both statutory compliance and operational excellence.
The successful contractor will be required to deliver the following core services:
Planned Preventative Maintenance (PPM)
The contractor shall develop and implement a structured PPM programme covering all critical building systems, fabric, and equipment. This programme must be designed to:
- Extend the lifespan of assets
- Minimise unplanned downtime and disruption
- Ensure full compliance with all relevant health, safety, and statutory regulations
- Maintain accurate maintenance records and schedules
- Include provisions for equipment that remains under manufacturer or supplier warranty, ensuring that a required parts or components are sourced and supplied in accordance with the terms of the warranty, at no additional cost to the University
Emergency Maintenance Response (24/7 Coverage)
- The contractor must provide around the clock emergency support service, available 24 hours a day, 7 days a week. This service shall:
- Respond promptly to urgent issues affecting health and safety, security, or core operations
- Deploy qualified personnel within agreed response times
- Offer clear communication and incident reporting protocols
The contractor will be expected to demonstrate the capacity and resources necessary to deliver services across multiple University sites, including academic buildings. These buildings will be:
- Kydd Building
- Old College Building
- Library Building
- Annie Lamont Café Building
The university places a strong emphasis on sustainability, health and safety, and cost efficiency, and expects the appointed contractor to support these strategic priorities throughout the duration of the contract.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £375,000
two.2) Description
two.2.2) Additional CPV code(s)
- 71315000 - Building services
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
Main site or place of performance
Abertay University
Bell Street
Dundee
DD1 1HG
two.2.4) Description of the procurement
It is the intention of the University to establish a contract with a single, competent contractor for the comprehensive provision of building services maintenance services across its estate. The purpose of this contract is to ensure a consistent, efficient, and high-quality approach to maintaining the University’s buildings, supporting both statutory compliance and operational excellence.
The successful contractor will be required to deliver the following core services:
Planned Preventative Maintenance (PPM)
- The contractor shall develop and implement a structured PPM programme covering all critical building systems, fabric, and equipment. This programme must be designed to:
- Extend the lifespan of assets
- Minimise unplanned downtime and disruption
- Ensure full compliance with all relevant health, safety, and statutory regulations
- Maintain accurate maintenance records and schedules
- Include provisions for equipment that remains under manufacturer or supplier warranty, ensuring that a required parts or components are sourced and supplied in accordance with the terms of the warranty, at no additional cost to the University
Emergency Maintenance Response (24/7 Coverage)
- The contractor must provide around the clock emergency support service, available 24 hours a day, 7 days a week. This service shall:
- Respond promptly to urgent issues affecting health and safety, security, or core operations
- Deploy qualified personnel within agreed response times
- Offer clear communication and incident reporting protocols
The contractor will be expected to demonstrate the capacity and resources necessary to deliver services across multiple University sites, including academic buildings. These buildings will be:
- Kydd Building
- Old College Building
- Library Building
- Annie Lamont Café Building
The university places a strong emphasis on sustainability, health and safety, and cost efficiency, and expects the appointed contractor to support these strategic priorities throughout the duration of the contract.
two.2.5) Award criteria
Quality criterion - Name: Techncial / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-051093
Section five. Award of contract
Contract No
121-AU-EST-2425
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2025
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
John G Mackintosh Ltd
Unit 6, Riverview Business Park
Perth
PH2 8DF
Telephone
+44 7429564321
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £375,000
Section six. Complementary information
six.3) Additional information
(SC Ref:819058)
six.4) Procedures for review
six.4.1) Review body
Dundee Sheriff & Justice of the Peace Courts
6 West Bell Street
Dundee
DD1 9AD
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Dundee Sherriff & Justice of the Peace Courts
6 West Bell Street
Dundee
DD1 9AD
Country
United Kingdom