Scope
Reference
715700463
Description
The requirement is for a professional, web-based alumni platform to create and facilitate a one-stop shop providing a managed alumni service for the Combined Maritime Forces.
Total value (estimated)
- £250,000 excluding VAT
- £300,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 13 February 2026 to 31 March 2027
- Possible extension to 31 March 2030
- 4 years, 1 month, 16 days
Description of possible extension:
The contract will include the option to extend by up to three years after the initial end date of approximately 31 March 2027 (date to be confirmed on contract award), giving a maximum duration up to approximately 31 March 2030 (date to be confirmed on contract award). The contract is set at an initial value of £100,000 ex VAT (£120,000 inc VAT) with the option to increase this to a total value of £150,000 ex VAT (£180,000 inc VAT) to allow for the purchase of additional goods/services as detailed in the contract.
Options
The right to additional purchases while the contract is valid.
The contract will include the option to extend by up to three years after the initial end date of approximately 31 March 2027 (date to be confirmed on contract award), giving a maximum duration up to approximately 31 March 2030 (date to be confirmed on contract award). The contract is set at an initial value of £100,000 ex VAT (£120,000 inc VAT) with the option to increase this to a total value of £150,000 ex VAT (£180,000 inc VAT) to allow for the purchase of additional goods/services as detailed in the contract.
Main procurement category
Services
CPV classifications
- 72268000 - Software supply services
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
Full details are included in the Invitation to Tender document.
Technical ability conditions of participation
Full details are included in the Invitation to Tender document.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
12 January 2026, 10:00am
Tender submission deadline
23 January 2026, 10:00am
Submission address and any special instructions
Tenders must be submitted through the Defence Sourcing Portal at https://contracts.mod.uk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 February 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Financial | Full details of the Financial Evaluation criteria and scoring are included in the Invitation to Tender document. |
Price |
| Technical | Full details of the Technical Evaluation criteria and scoring are included in the Invitation to Tender document. |
Quality |
Weighting description
The Tender evaluation will calculate the Most Advantageous Tender (MAT) to The Authority. Full details are included in the Invitation to Tender document.
Other information
Payment terms
Payments to be made in accordance with Terms & Conditions. Full details are included in the Invitation to Tender document.
Description of risks to contract performance
The following risks could occur which could affect contract delivery or performance:
Changes in laws or regulations resulting in a need to amend the Contract timescales, costs, deliverables or scope.
Unexpected delays to delivery timescales due to either Authority, Contractor or third party actions resulting in a need to amend the Contract timescales, costs, deliverables or scope.
Unexpected changes to costs due to either Authority, Contractor or third party actions resulting in a need to amend the Contract timescales, costs, deliverables or scope.
Unexpected changes to volume of deliverables due to either Authority, Contractor or third party actions resulting in a need to amend the Contract timescales, costs, deliverables or scope.
Unexpected changes to scope of deliverables due to either Authority, Contractor or third party actions resulting in a need to amend the Contract timescales, costs, deliverables or scope.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
In this instance, a preliminary market engagement notice was not published because the need for this requirement was confirmed within the last few months. Therefore, issuing an advance notice so close to the release of this Tender notice would not have been beneficial. Additionally, the contracting authority has sufficient knowledge of the market and potential suppliers based on previous similar requirements and market research.
Contracting authority
Ministry of Defence
- Public Procurement Organisation Number: PHVX-4316-ZVGZ
Navy Commercial, NCHQ, Whale Island
Portsmouth
PO2 8BY
United Kingdom
Contact name: Isabel King
Email: isabel.king107@mod.gov.uk
Website: https://www.gov.uk/government/organisations/ministry-of-defence
Region: UKJ31 - Portsmouth
Organisation type: Public authority - central government