Scope
Reference
CW/2025
Description
Hull City Council (The Authority) on behalf of Hull Culture and Leisure is seeking tenders from interested organisations to provide Event Management Services. The tender is an open competitive procedure consisting of a one stage process. The contract is anticipated to commence 17 February 2026 ending by 16 February 2029 with an option to extend for a period of 2 years. The Authority has estimated the value of the Services to be £70,000 per annum. The estimated value is given in good faith to assist tenderers in making their submissions, it should not be interpreted as an undertaking to purchase any goods, services or works to any particular value by the Authority and does not form part of the Contract. Further information is contained within the tender documentation. Please ensure all tender submission documents are completed as detailed. Incomplete bids will be eliminated from further process.
Total value (estimated)
- £210,000 excluding VAT
- £252,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 17 February 2026 to 16 February 2029
- Possible extension to 16 February 2031
- 5 years
Description of possible extension:
There will be an option to extend for a period of 1 x 2 year period,
Main procurement category
Services
CPV classifications
- 79952000 - Event services
- 79952100 - Cultural event organisation services
Contract locations
- UKE11 - Kingston upon Hull, City of
Participation
Legal and financial capacity conditions of participation
ITT Response - Procurement Specific Questionnaire made available via YORtender https://yortender.eu-supply.com
Technical ability conditions of participation
ITT Response - Procurement Specific Questionnaire made available via YORtender https://yortender.eu-supply.com
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
16 January 2026, 11:55pm
Tender submission deadline
23 January 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
9 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 November 2030
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 30% |
| Relevant Experience | Quality | 20% |
| Delivery Methodology | Quality | 20% |
| Health & Safety - Contractors and Service Providers | Quality | 10% |
| Health & Safety - Members of the Public | Quality | 10% |
| Skills and Knowledge | Quality | 5% |
| Social Value- Work Placement Opportunities | Quality | 2.5% |
| Social Value- Skills | Quality | 2.5% |
Other information
Payment terms
30 days payment terms
Description of risks to contract performance
Further details of risks to contract performance can be found in the Invitation to Tender Documents, please see below list: Staff shortages Recruitment issues System Failures - Third Party Software system failures. Subcontractors - use of subcontractors to deliver all or part of the service can no longer deliver due to insolvency or other circumstances. Changes in law - If an area is likely to have a known change in law but unsure on dates of implementation or modifications .
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Hull City Council
- Public Procurement Organisation Number: PRNP-1874-YZZR
The Guildhall, Alfred Gelder Street
Hull
HU1 2AA
United Kingdom
Region: UKE11 - Kingston upon Hull, City of
Organisation type: Public authority - sub-central government