Scope
Reference
ERFX1008654
Description
Cardiff Council's Lamby Way site operates with an 8.95MW capacity solar farm situated on an ex landfill site. The Lamby Way Solar farm generates renewable energy for the authority and is a source of income generation for the authority.
The site at Lamby Way comprises approximately 41 Ha of land which has previously been used for landfill waste disposal. Landfill operations were ceased on the area approximately 17 years ago and the area was capped with an impermeable membrane and around 800mm of topsoil.
Cardiff Council are therefore looking to procure a suitable contractor to undertake the operation and maintenance activities of the Lamby Way Solar Farm for a period of 48 months.
Total value (estimated)
- £243,000 excluding VAT
- £291,600 including VAT
Above the relevant threshold
Contract dates (estimated)
- 17 March 2026 to 17 March 2030
- 4 years, 1 day
Main procurement category
Services
CPV classifications
- 09330000 - Solar energy
- 50000000 - Repair and maintenance services
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
Legal and financial capacity conditions of participation - Please see Questions embedded on Proactis Portal and supporting documentation
Technical ability conditions of participation
Technical ability conditions of participation - Please see Questions embedded on Proactis Portal and supporting documentation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
7 January 2026, 12:00am
Tender submission deadline
19 January 2026, 12:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
18 February 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Section H Part 4 - Pricing and Data Collection Sheet |
Cost | 60.00% |
| Quality | Section H Part 2b - Quality Response Open Questions |
Quality | 40.00% |
Other information
Payment terms
30 days from supplier delivery via Purchase Order. All Invoices must be sent electronically to the below email address, including the Purchase Order Number and in line with the Councils No PO No Pay Policy
Description of risks to contract performance
None
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Due to timescales in publishing and deadlines for the requirement to be implemented, a PME notice was not able to be published as we could not provide reasonable or proportional time for it to be published.
Contracting authority
Cardiff Council
- Public Procurement Organisation Number: PVHP-5769-YHRQ
County Hall
Cardiff
CF10 4UW
United Kingdom
Contact name: Nathan Tucker
Telephone: +442920872087
Email: nathan.tucker@cardiff.gov.uk
Website: http://www.cardiff.gov.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales