Scope
Reference
PROC/2526/102
Description
The Council is inviting Contractors to tender to establish a framework agreement for the Hire of Plant and Machinery.
Commercial tool
Establishes a framework
Total value (estimated)
- £8,000,000 excluding VAT
- £9,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2030
- 4 years
Main procurement category
Services
CPV classifications
- 45500000 - Hire of construction and civil engineering machinery and equipment with operator
- 42000000 - Industrial machinery
- 77111000 - Hire of agricultural machinery with operator
- 77112000 - Hire of mowers or agricultural equipment with operator
Contract locations
- UKL14 - South West Wales
Lot constraints
Description of how multiple lots may be awarded:
There is no limit to the number of Lots that suppliers can be awarded to and no limit on the number of suppliers awarded to each Lot.
Lot 1. vehicles and plant with driver / operator
Description
Hire of vehicles and plant with driver / operator
Lot value (estimated)
- £3,000,000 excluding VAT
- £3,600,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Plant with-out driver / operator
Description
Hire of plant with-out driver / operator
Lot value (estimated)
- £3,000,000 excluding VAT
- £3,600,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Additional Items
Description
Additional Items not listed.
Lot value (estimated)
- £2,000,000 excluding VAT
- £2,400,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Tenders may be submitted for one, several or all Lots as appropriate. There is no limit to the number of suppliers appointed to each Lot.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. vehicles and plant with driver / operator
Lot 2. Plant with-out driver / operator
Lot 3. Additional Items
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
3 February 2026, 12:00pm
Tender submission deadline
9 February 2026, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
2 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 12 December 2029
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Price per hour/day/week/month |
Price | 100.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Pembrokeshire County Council
- Public Procurement Organisation Number: PYMR-6838-HZQY
County Hall
Pembrokeshire
SA61 1TP
United Kingdom
Region: UKL14 - South West Wales
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales