Scope
Description
Penrose Learning Trust is a group of Schools that firmly subscribes to their mission of excellence through collaboration to provide the best possible outcomes for all learners.
Schools that work within the Trust have a culture of sharing best practice, supporting each other when times are tough and allowing staff to use their skills and talents across the Trust to not only raise the bar but to develop Staff to use their talents to help others succeed.
The Trust are seeking Grounds Maintenance service providers to tender for the provision of all grounds maintenance services presently delivered within all Schools, which currently includes maintenance of grassed areas, sports pitch marking and maintenance of shrub and plant borders.
The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 01 August 2026.
Full details will be included in the Invitation to Tender.
It is not considered that TUPE regulations will apply to this contract.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Grounds-maintenance-services./Y3M8AR8GPH
To respond to this opportunity, please click here:
Total value (estimated)
- £268,950 excluding VAT
- £268,950 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2026 to 31 July 2029
- Possible extension to 31 July 2031
- 5 years
Description of possible extension:
In agreement with the client an option to extend for a further one period of up to two years.
Main procurement category
Services
CPV classifications
- 77314000 - Grounds maintenance services
Contract locations
- UKH - East of England
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
16 January 2026, 12:00pm
Submission type
Tenders
Deadline for requests to participate
16 January 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 June 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Operational Response | Quality | 85% |
| Financial Response | Price | 15% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This procurement will be a multi-stage tender process. The PSQ will be followed by an initial shortlisting, with successful suppliers invited to the next stage of the process. The ITT will follow, with a second shortlisting and the top scoring bidders will be invited to the presentation stage.
Contracting authority
Penrose Learning Trust
- Public Procurement Organisation Number: PWVN-4882-WHDW
East Bergholt High School, Heath Road, East Bergholt
Colchester
CO7 6RJ
United Kingdom
Telephone: +442081332224
Region: UKH14 - Suffolk
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Invictus Partnership Limited
Summary of their role in this procurement: Procurement Consultancy
- Public Procurement Organisation Number: PGGP-8622-HHRX
71-75 Shelton Street, Covent Garden
London
WC2H 9JQ
United Kingdom
Telephone: +442081332224
Region: UKI31 - Camden and City of London