Scope
Reference
RFP1030737
Description
We are looking for a single event management platform that can support the delivery of in-person, hybrid and virtual events as well as webinars across multiple countries and departments, and can help us standardise the event management process and reduce the current fragmentation of tools and processes.
Total value (estimated)
- £150,000 excluding VAT
- £180,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 13 February 2026 to 12 February 2027
- Possible extension to 12 February 2030
- 4 years
Description of possible extension:
The contract will be for an initial term of 1 year, with an option for an extension for up to an additional 3 years in annual (1 year) increments that will be reviewed on an annual basis.
Main procurement category
Services
CPV classifications
- 79952000 - Event services
- 79952100 - Cultural event organisation services
Contract locations
- UK - United Kingdom
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
5 January 2026, 12:00pm
Tender submission deadline
19 January 2026, 5:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
Methodology and Approach, Mandatory Requirements, Functional Requirements, Non-Functional Requirements, Commercial
Procedure
Procedure type
Below threshold - open competition
Documents
Technical specifications to be met
https://tap.tcsapps.com/tap2/#/bc-supplier-registration
MyProcurement
Contracting authority
British Council
- Public Procurement Organisation Number: PHTN-1551-GCQH
1 Redman Place
London
E20 1JQ
United Kingdom
Region: UKI41 - Hackney and Newham
Organisation type: Public authority - sub-central government