Scope
Reference
TT000155
Description
ACC Liverpool Group is looking for organisations to supply on a temporary, hire basis any Audio Visual equipment that may be required to hold any of the events that it hosts. ACCL will award a framework contract to suppliers and will award to a maximum of 5 suppliers per LOT.
ACCL is splitting the contract into 3 different LOTs of type of equipment as follows:
1. Video
2. Audio
3. Lighting
Suppliers are able to apply for one, two or all three LOTs and could be awarded a framework contract for one, two or all three LOTs.
The contract value is indicative of the total four years of the contract and was based on ACCL spend for the financial year 2024-25. Actual values during the contract may vary due to the volume and nature of the events that are booked at ACCL venues.
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Commercial tool
Establishes a framework
Total value (estimated)
- £1,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 1 April 2030
- 4 years, 1 day
Description of possible extension:
The contract will be for an initial 3-year period and can be extended for a further 1-year period at the sole discretion of ACC Liverpool Group.
Main procurement category
Goods
Contract locations
- UKD72 - Liverpool
Lot constraints
Description of how multiple lots may be awarded:
Suppliers are able to apply for one, two or all three LOTs and could be awarded a framework contract for one, two or all three LOTs.
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Video
Description
This LOT will be for the following types of items to be hired as and when required for events:
General video equipment
Specialised video equipment
Camera and Lenses Equipment
CCU and Vision Mixing equipment
Additional Broadcast equipment
The following personnel may also be required on a temporary one-off basis as and when required for events:
Specialist operator
Camera operator
Vision Mixer / Racking Engineer
Lot value (estimated)
- £700,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 32300000 - Television and radio receivers, and sound or video recording or reproducing apparatus
- 32330000 - Apparatus for sound, video-recording and reproduction
- 32333000 - Video recording or reproducing apparatus
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Audio
Description
This LOT will be for the following types of items to be hired as and when required for events:
General Audio Equipment - for example speakers, amplifiers and line arrays
The following personnel may also be required on a temporary one-off basis as and when required for events:
Sound operator
Lot value (estimated)
- £500,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 32330000 - Apparatus for sound, video-recording and reproduction
- 32342410 - Sound equipment
- 92370000 - Sound technician
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Lighting
Description
This LOT will be for the following types of items to be hired as and when required for events:
Generic fixtures
Intelligent fixtures
LED lanterns
Battery powered LED uplighters
Dimming systems
Lighting control desks
The following personnel may also be required on a temporary one-off basis as and when required for events:
Lighting operator
Lot value (estimated)
- £400,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 31500000 - Lighting equipment and electric lamps
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Further information about fees
N/A
Framework operation description
For each event requirement, all suppliers will be contacted for a specific LOT with a list of items required for the event to engage in a mini competition for the equipment in that LOT. It would be expected that the supplier would provide the best price available at the time of enquiry. Items required will be chosen from either one supplier or multiple suppliers where applicable or needed depending on a variety of factors such as, but not limited to, price and availability of the equipment.
Award method when using the framework
With competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Video
Lot 2. Audio
Lot 3. Lighting
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
16 January 2026, 12:00pm
Tender submission deadline
21 January 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
23 February 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 50% |
| Cost | Cost | 40% |
| Social Value | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
The ACC Group Liverpool
- Public Procurement Organisation Number: PVQY-1248-GZBX
16 Monarchs Quay
Liverpool
L3 4FP
United Kingdom
Contact name: Helen Graham
Email: procurement@accliverpool.com
Region: UKD72 - Liverpool
Organisation type: Public authority - sub-central government