Scope
Reference
CCL_1001
Description
The school is tendering their catering services to deliver the very best service for every child at the school. The initial contract duration is set for three years, starting on 23rd February 2026, with a potential extension for two more years contingent on client satisfaction and mutual agreement on budgets and service levels.
The primary objective of this contract is to enhance services, maximising sales and Free School Meal (FSM) uptake through proactive management, consistent high-quality food and robust, tangible contract support. The School and CCL (Cohesion Consulting Ltd) expect the successful Contractor to guarantee their financial proposal within reason and uphold excellent standards. The business manager has requested that in this tender exercise the bidders focus on:
A transformational working partnership, delivered via a TUPE compliant bid, with additional recommendations on service equipment, serving points, staffing levels and a bespoke food concept to drive sales and uptake.
In essence, the School needs to be convinced the bidders can deliver on their promises, achieve sales targets, implement service enhancements effectively and support the School in day-to-day operations. The school reserves the right to award its own contract, with the provision to revert to an 'insourced' solution or a 'no award' decision if the proposals fail to convince.
The estimated contract turnover for three years including VAT stands at approximately £750,000. Due to the challenging contract timelines, the contract is being tendered under the light touch regime with an accelerated timeline.
To express interest in the tender and access all contract documents (which are available free of charge), kindly register on https://in-tendhost.co.uk/cohesionconsulting/aspx/Home, if you haven't already, and declare your interest in the opportunity.
Total value (estimated)
- £750,000 excluding VAT
- £900,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 23 February 2026 to 22 February 2029
- Possible extension to 23 February 2031
- 5 years, 1 day
Description of possible extension:
Subject to performance and mutual agreement
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract locations
- UKI7 - Outer London - West and North West
Submission
Enquiry deadline
5 January 2026, 1:00pm
Tender submission deadline
5 January 2026, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 January 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | All criteria are shown in the ITT document |
Price |
Weighting description
All criteria are shown in the ITT document
Other information
Payment terms
As per government guidelines
Description of risks to contract performance
No risks identified at this point
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Reduced tendering period
Yes
Light touch contract - no minimum
Contracting authority
The Breakspear School
- Public Procurement Organisation Number: PYBG-5394-NNLT
The Breakspear School, Bushey Road, Ickenham
Uxbridge
UB10 8JA
United Kingdom
Telephone: 01892251001
Region: UKI74 - Harrow and Hillingdon
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Cohesion Consulting Ltd
Summary of their role in this procurement: Cohesion are managing the procurement on behalf of the college.
- Companies House: 13682273
16 Mount Pleasant
TUNBRIDGE WELLS
TN1 1QU
United Kingdom
Region: UKJ46 - West Kent