Scope
Reference
WYFRS0181
Description
WYFRS wish to appoint a supplier who, in partnership, will collaborate with WYFRS to drive and achieve win-win outcomes. The appointed supplier will play a key role in successfully and professionally delivering the required services.
WYFRS are seeking proposals in which the appointed supplier will meet the following as a minimum; enhance operational efficiency, improve the user experience, and ensure that the latest technological advancements meet our evolving needs. This proactive approach will ensure that WYFRS will achieve our strategic goals/priorities through deployment of a simple to use system which better supports people at each stage in the employee lifecycle enabling efficiencies and improvements to our people processes, delivers successful outcomes and better supports our organisation, our managers, people specialists and our workforce.
This contract requires a combined solution of a HR/people system, and a rostering system.
Total value (estimated)
- £750,000 excluding VAT
- £900,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 30 March 2031
- 4 years, 11 months, 30 days
Description of possible extension:
Optional +1 + 1 year extensions
Main procurement category
Services
CPV classifications
- 48000000 - Software package and information systems
- 72500000 - Computer-related services
Contract locations
- UKE4 - West Yorkshire
Submission
Enquiry deadline
12 January 2026, 12:00pm
Tender submission deadline
26 January 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
6 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 7 January 2030
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Quality and Costs. |
Price |
Weighting description
Quality and Costs.
Other information
Payment terms
As per tender documentation.
Description of risks to contract performance
As per tender documentation.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Concession
Contracting authority
West Yorkshire Fire and Rescue Authority
- Public Procurement Organisation Number: PYTC-9788-PZGW
FSHQ, Bradford Road, Birkenshaw
Bradford
BD112DY
United Kingdom
Email: Tenders@westyorksfire.gov.uk
Website: https://www.westyorksfire.gov.uk/
Region: UKE44 - Calderdale and Kirklees
Organisation type: Public authority - sub-central government