Scope
Reference
ID 5831525
Description
Provision of Off Site Storage and Records Management - The Contract will be split into
three Lots and each awarded to the highest ranked Supplier on that Lot. Each lot includes
those listed below and Arms lengths bodies and non-departmental public bodies aligned
to the Department.
Lot 1: includes, • Department for the Economy, • Belfast Met • Department for
Infrastructure, • The Executive Office, Department of Health, • Northern Ireland Water, •
Translink and • Department of Agriculture Environment and Rural Affairs. This Lot has a
requirement date of 1st February 2026.
Lot 2: includes, • Department for Communities and the • Department of Education •
Education Authority This Lot has a requirement start date of 1st April 2026 and,
Lot 3: includes, • Department of Finance This Lot has a requirement start date of 1st
November 2026 The buyer reserves the right to amend the contract end dates to facilitate
any slippage in the procurement timetable
Lot 1. Lot 1
Description
Construction and Procurement Delivery (CPD), on behalf of the participating bodies is seeking to establish a Contract for the provision of Offsite Storage and Records Management Services.
Suppliers should refer to the Specification Schedule for full detail on the deliverables and requirements of this contract.
Neither CPD nor the Buyer can provide any guarantee as to the level of business under this contract.
Each lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department.
Lot 1: includes Department for the Economy, Belfast Metropolitan College, Department for Infrastructure, The Executive Office, Department of Health, Northern Ireland Water, Translink and Department of Agriculture Environment and Rural Affairs.
This Lot has a requirement start date of 1st February 2026.
Lot 2. Lot 2
Description
Construction and Procurement Delivery (CPD), on behalf of the participating bodies is seeking to establish a Contract for the provision of Offsite Storage and Records Management Services.
Suppliers should refer to the Specification Schedule for full detail on the deliverables and requirements of this contract.
Neither CPD nor the Buyer can provide any guarantee as to the level of business under this contract.
Each lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department.
Lot 2: includes Department for Communities and the Department of Education and Education Authority.
This Lot has a requirement start date of 1st April 2026.
Lot 3. Lot 3
Description
Construction and Procurement Delivery (CPD), on behalf of the participating bodies is seeking to establish a Contract for the provision of Offsite Storage and Records Management Services.
Suppliers should refer to the Specification Schedule for full detail on the deliverables and requirements of this contract.
Neither CPD nor the Buyer can provide any guarantee as to the level of business under this contract.
Each lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department.
Lot 3: Department of Finance
This Lot has a requirement date of 1st November 2026.
Contract 1. ID 5831525 - Provision of Off Site Storage and Records Management
Lots
Lot 1. Lot 1
Supplier
Contract value
- £4,000,000 excluding VAT
- £4,800,000 including VAT
Above the relevant threshold
Date signed
17 December 2025
Contract dates
- 1 February 2026 to 31 January 2032
- Possible extension to 31 January 2036
- 10 years
Description of possible extension:
two optional extension periods of two years each
Main procurement category
Services
CPV classifications
- 63121000 - Storage and retrieval services
Justification for not setting key performance indicators
Contract Value does not exceed the relevant threshold and is not more than £5 million including VAT
Contract 2. ID 5831525 - Provision of Off Site Storage and Records Management
Lots
Lot 2. Lot 2
Supplier
Contract value
- £4,000,000 excluding VAT
- £4,800,000 including VAT
Above the relevant threshold
Date signed
17 December 2025
Contract dates
- 1 April 2026 to 31 March 2032
- Possible extension to 31 March 2036
- 10 years
Description of possible extension:
Two optional extension periods of two years each
Main procurement category
Services
CPV classifications
- 63121000 - Storage and retrieval services
Justification for not setting key performance indicators
Contract Value does not exceed the relevant threshold and is not more than £5 million including VAT
Contract 3. ID 5831525 - Provision of Off Site Storage and Records Management
Lots
Lot 3. Lot 3
Supplier
Contract value
- £12,000,000 excluding VAT
- £14,400,000 including VAT
Above the relevant threshold
Date signed
17 December 2025
Contract dates
- 1 November 2026 to 31 October 2032
- Possible extension to 31 October 2036
- 10 years
Description of possible extension:
Two optional extension periods of two years each
Main procurement category
Services
CPV classifications
- 63121000 - Storage and retrieval services
Key performance indicators
| Name | Description | Reporting frequency |
|---|---|---|
| Retrieval Service | Accuracy of Retrievals, the supplier must • retrieve and deliver the correct box to the correct business area • retrieve and deliver within the Timescales • boxes must be delivered in good... |
3 months |
| Collection Service | Adherence to Response times - the Supplier must collect the boxes within 2 days of the request being placed by the Business area. |
3 months |
| Post Filing | Record filed appropriately within 48 hours. The Supplier must include relevant details in a monthly performance report to be agreed with the Buyer. The Supplier must notify the Buyer if unable to... |
3 months |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Supplier
OASIS Group NI Ltd
- Public Procurement Organisation Number: PHWV-6331-JTTM
Unit 9a Silverwood Business Pk, 70 Silverwood Rd
Craigavon
BT66 6SY
United Kingdom
Email: pnelis@oasisgroup.com
Region: UKN07 - Armagh City, Banbridge and Craigavon
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. ID 5831525 - Provision of Off Site Storage and Records Management
Contract 2. ID 5831525 - Provision of Off Site Storage and Records Management
Contract 3. ID 5831525 - Provision of Off Site Storage and Records Management
Contracting authority
Department of Finance
- Public Procurement Organisation Number: PVTL-7513-YWVJ
303 Airport Rd West
Belfast
BT3 9HB
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
CPD - Supplies & Services Division
Summary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.
- Public Procurement Organisation Number: PVWG-8426-YWXV
Clare House, 303 Airport Rd West
Belfast
BT3 9ED
United Kingdom
Region: UKN06 - Belfast