Scope
Description
We are a family of Catholic schools in the Roman Catholic Deanery of the Lea Valley and whilst each school retains its own distinctive ethos and mission, we are united in our endeavours to deliver a Catholic education excelling in the academic, pastoral and spiritual life, and which produces fully flourishing pupils. We are currently 8 primary schools and 1 secondary school, and we have active plans for imminent growth which will result in more schools joining the Trust within the next 12-18months.
We take much inspiration from by the charism of St. Francis - To be caring towards everyone in the community; Being compassionate - standing up especially for the poor and oppressed; Acting with reverence towards all creation; Being peacemakers, reconcilers, and healers to all those in need.
Further information regarding the Trust can be obtained here: https://www.stfrancistrust.net/
Tender information:
Our Schools:
1.Sacred Heart Catholic Primary School
2.St Augustine's Catholic Primary School
3.St Cross Catholic Primary School
4.St Joseph's Catholic Primary School (Bishop's Stortford)
5.St Joseph's Catholic Primary School (Hertford)
6.St Joseph's Catholic Primary School (Waltham Cross)
7.St Thomas of Canterbury Catholic Primary School
8.St Paul's Catholic Primary School
9.St Mary's Catholic School (secondary)
All 9 schools listed above (8 primary and 1 secondary) - are participating in this tender. Please note this is a growing trust where additional schools may join during the new contract term. Additional schools that join may, at the Trust's discretion, be added to this contract.
The successful tenderer will be required to provide excellent cleaning services to the schools.
The contract term being tendered is for three years, 1st September 2026 - 31st August 2029. There is an option for a further extension period for up to two additional years to 31st August 2031.
The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services to the schools within the trust. This includes both core term time cleaning and periodic deep cleaning throughout the year.
The Trust is keen to secure a high quality cleaning service whereby all its students are able to enjoy excellence in education, supported by excellently kept facilities.
The trust expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the trust expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. Management must be present and engaged, actively building relationships at both school and Trust level and driving the contract forwards at all times. Monthly management information is expected to be timely, accurate and easy to interpret.
The trust is not obliged to accept the lowest price submitted for this tender, rather the trust is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The trust seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.
Competitive Flexible Procedure
This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved.
Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 45% price and 55% quality.
Value of contract:
The annual value of the current contract is £419,000
Therefore, the value of this contract is £2,095,000
The contract shall be a fixed price contract with invoices raised monthly to the trust. The tender process will be run under a two stage Competitive Flexible procedure.
Additional requirements and information:
•The trust has a minimum requirement for a contractor's employers' liability and public liability insurances of £5 million.
•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £2 million.
•There are incumbent cleaning staff currently within the Local Government Pension Scheme.
•The cleaning services are currently contracted to Evergreen Facilities Services
•As above, please note this is a growing Trust and any other schools that may join the Trust during the tenure of this new cleaning contract may, at the Trust's discretion, be added to this contract.
•Please note that the successful tenderer will be required to pay the RIVA tender fee for this project directly to RIVA, upon their contract award.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Bishop's-Stortford:-School-cleaning-services./49U4D36QW7
To respond to this opportunity, please click here:
Total value (estimated)
- £2,095,000 excluding VAT
- £2,514,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
There is an option for a further extension period for up to two additional years to 31st August 2031.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKH23 - Hertfordshire
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
20 January 2026, 12:00pm
Submission type
Tenders
Deadline for requests to participate
20 January 2026, 12:00pm
Submission address and any special instructions
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/49U4D36QW7
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
8 May 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 55% |
| Price | Price | 45% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved.
Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 45% price and 55% quality.
Contracting authority
St Francis of Assisi Catholic Academy Trust - Catering Tender
- Public Procurement Organisation Number: PHNV-3197-BYWL
c/o St Mary's Catholic School, Windhill
Bishop's Stortford
CM23 2NQ
United Kingdom
Region: UKH23 - Hertfordshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
RIVA Partnership Ltd
Summary of their role in this procurement: Procurement Consultancy supporting the Contracting Authority
- Public Procurement Organisation Number: PPWL-9222-MYRJ
Hones Business Park, 1 Waverley Lane
Farnham
GU9 8BB
United Kingdom
Region: UKJ25 - West Surrey
Contact organisation
Contact St Francis of Assisi Catholic Academy Trust - Catering Tender for any enquiries.