Scope
Description
Supply and installation of Traka Touch Upgrade Kit across the prison estate
Contract 1. Traka Software Upgrade across the Prison Estate
Supplier
Contract value
- £3,137,950 excluding VAT
- £3,765,540 including VAT
Above the relevant threshold
Date signed
15 December 2025
Contract dates
- 15 December 2025 to 31 March 2027
- Possible extension to 31 March 2028
- 2 years, 3 months, 17 days
Description of possible extension:
The Buyer may extend the Contract for a period of up to 1 year. This
extension is expected to be be utilised if the software upgrade has not
been completed by the originally anticipated date of 31 March 2027.
Main procurement category
Services
CPV classifications
- 79714100 - Tracing system services
Contract locations
- UK - United Kingdom
Key performance indicators
| Name | Description | Reporting frequency |
|---|---|---|
| KPI A - Completion of upgrades for each site by the scheduled completion date | Key indicator is the completion of upgrades for each site by the scheduled completion date set out in the agreed project plan. |
3 months |
| KPI B - Social Value: Reduction in waste sent to landfill through sustainable procurement practices | Key indicator is the percentage of contract waste sent to landfill. |
12 months |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
- Single supplier - intellectual property or exclusive rights
- Single supplier - technical reasons
The following clauses under Schedule 5 apply to this procurement:
Clause 5: The following conditions are met in relation to the public contract- (a)due to a particular supplier having intellectual property rights or other exclusive rights, only that supplier can supply the goods, services or works require.
Traka own the IPR on all the current in situ machines which we require to interface with the existing infrastructure.
Traka is a closed protocol system which is only supplied by Traka and is already installed in most estates which now require a software upgrade in order to run. There is no reasonable alternative as replacing all cabinets that are existing would come at much higher cost.
Clause 7: The public contract concerns the supply of goods, services or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services or works in circumstances where - (a)a change in supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works, and (b)the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance.
As mentioned above, Traka are already installed in most sites across the estate and is a closed protocol system therefore any new cabinets and lockers which are required to support increased capacity, must communicate with the existing systems in place. To have two different systems running opens operational and maintenance risks.
Supplier
ASSA ABLOY GLOBAL SOLUTIONS UK LIMITED T/A Traka
- Companies House: 02590364
Imperium, Imperial Way
Reading
RG2 0TD
United Kingdom
Email: info@traka.com
Region: UKJ11 - Berkshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
Ministry of Justice
- Public Procurement Organisation Number: PDNN-2773-HVYN
102 Petty France
London
SW1H 9AJ
United Kingdom
Email: commercial-prisonfacilitiesmanagement@justice.gov.uk
Website: https://www.gov.uk/government/organisations/ministry-of-justice/about/procurement
Region: UKI32 - Westminster
Organisation type: Public authority - central government