Scope
Reference
EST/OS/513
Description
Bournemouth University (BU) requires the services of a cleaning contractor to ensure its estate is cleaned and serviced to a high standard for the benefit of the students, staff, visitors and affiliates on a 24-hour, 365 days a year basis.
BU's core objectives for the Contract are as follows:
• High-level customer service, and overall high levels of cleanliness across the BU estate
• Safety and wellbeing of students, staff, affiliates, and members of the public, as well as all visitors to BU premises
• Prevention of disease and bacterial spread across or throughout BU's estate
• Minimising changes in Contractor personnel, both operatives and in the contract management team
• Continuity of service including absence cover
• Increasing focus on environmental and social sustainability throughout the supply chain
• Adoption and deployment of technology-based solutions
• Continued innovation and adoption of industry best practice
• Cost savings and Value for Money delivered throughout the duration of the Contract
• Appointed Supplier to act as an extension of the BU Estates team and report any accidents, incidences, near misses and estate maintenance defects observed by staff .
The contract commencement date is 01 October 2026. The Contract term will be 10 (ten) years but will incorporate a 6 (six) month break clause that the University can choose to invoke at any time, for any reason. This means that the University can choose to end the Contract early, after the 6 (six) month notice period has passed.
Total value (estimated)
- £30,000,000 including VAT
Contract dates (estimated)
- 1 October 2026 to 30 September 2035
- 9 years
Main procurement category
Services
CPV classifications
- 90910000 - Cleaning services
- 90911100 - Accommodation cleaning services
- 90911200 - Building-cleaning services
- 90919200 - Office cleaning services
Contract locations
- UKK24 - Bournemouth, Christchurch and Poole
Engagement
Engagement deadline
6 January 2026
Engagement process description
Bournemouth University intends to publish a tender for the provision of cleaning services across multiple university sites. The anticipated publication date is 07 January 2026, with contract commencement expected on 01 October 2026.
During the tender period, the University will hold a Supplier Open Day to allow interested suppliers to visit various sites included under the contract. It is anticipated that this Supplier Open Day will take place on Wednesday 04 February 2026 - full details will be provided in the tender documentation.
This notice is issued to inform suppliers of the forthcoming opportunity and key dates. No supplier engagement is required at this stage, and participation in any preliminary engagement will not confer any advantage in the procurement process.
Submission
Publication date of tender notice (estimated)
7 January 2026
Contracting authority
Bournemouth University
- Public Procurement Organisation Number: PVRY-5141-LLTP
Poole House, Talbot Campus, Fern Barrow
Poole
BH12 5BB
United Kingdom
Contact name: Olly Sanders
Telephone: 01202962054
Email: procurement@bournemouth.ac.uk
Website: https://www.bournemouth.ac.uk
Region: UKK24 - Bournemouth, Christchurch and Poole
Organisation type: Public authority - sub-central government