Scope
Reference
SOL22932
Description
The Licensing Team is responsible for a range of statutory services including hackney carriage/private hire (driver, vehicle and operator); scrap metal collector and street trader licensing. In addition, the Council issues personal licences for people wishing to sell or authorise the sale of alcohol. These licence holders all require some form of badge or licence plate to identify either themselves or their vehicle.
This contract is to procure the necessary supplies, equipment, and any associated software/services required, to enable the Council to create, customise, issue and affix licences. The supplies include (as a minimum), vehicle plates, brackets (or other fixings to secure the plates), licence cards/badges and any supplementary products such as lanyards/clips for the badges. Additional items such as the means of customisation may also be included (if required).
Furthermore, it is intended for the Council to have an ability to direct award the procurement of additional items (related to the licensing function), depending on future policy requirements, such as (but not limited to) door/window stickers to emphasise and enhance the public safety message.
Contract 1. SOL Licensing Supplies for Plates and Badges 2026
Supplier
Contract value
- £270,000 excluding VAT
- £324,000 including VAT
Above the relevant threshold
Award decision date
15 December 2025
Date assessment summaries were sent to tenderers
16 December 2025
Standstill period
- End: 29 December 2025
- 8 working days
Earliest date the contract will be signed
30 December 2025
Contract dates (estimated)
- 1 January 2026 to 30 June 2029
- Possible extension to 30 June 2030
- 4 years, 6 months
Description of possible extension:
There is one 12 month extension available at the Council's discretion subject to
satisfactory performance of the contract.
Main procurement category
Goods
Options
The right to additional purchases while the contract is valid.
An ability to direct award the procurement of additional items (related to the licensing function), depending on future policy requirements, such as (but not limited to) door/window stickers to emphasise and enhance the public safety message.
CPV classifications
- 19520000 - Plastic products
- 34300000 - Parts and accessories for vehicles and their engines
- 35123400 - Identification badges
Contract locations
- UKG32 - Solihull
Information about tenders
- 2 tenders received
- 2 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 1 supplier unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
VIP-SYSTEM LIMITED
- Public Procurement Organisation Number: PMXL-4546-VQJL
Unit 2 Rutherford Court
Clydebank
G81 2QP
United Kingdom
Email: tenders@vip-system.com
Website: https://www.vip-system.com/
Region: UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Connected people/organisations:
Organisation Name: Dunhill and McGrouther Limited
Registered legal form: Limited Company
Law registered: Companies Act 2006
Companies House number: 00480026
Type: Organisation
Category: Registered company
Registered address: 14-16 Bridge Street, Amble , NE65 0DR, UK
Postal address: 14-16 Bridge Street, Amble , NE65 0DR, UK
Registration date: 11 July 1991
Control conditions: Owns shares
Contract 1. SOL Licensing Supplies for Plates and Badges 2026
Contracting authority
Solihull Metropolitan Borough Council
- Public Procurement Organisation Number: PGWC-7578-LYDG
The Council House, Manor Square
Solihull
B91 3QB
United Kingdom
Email: procteam@solihull.gov.uk
Website: https://solihull.my.site.com/s/
Region: UKG32 - Solihull
Organisation type: Public authority - sub-central government