Scope
Reference
CN250410
Description
The Kent County Council (KCC) wishes to procure a contract to provide recycling and processing services for gas and aerosol waste deposited at all 19 Household Waste Recycling Centres (HWRCs) across the county.
The contract is required to cover the current processing services which involves the collection, sorting, storage, transporting, processing, recycling reuse and recovery of all gas bottles obtained from all 19 KCCs HWRCs.
The total tonnage of gas and aerosol waste processed for the 24/25 financial period was 208.65.
A wide range of gases and aerosols are deposited at the Authority's HWRCs. The most frequently deposited materials during the 2024/2025 period include:
•Aerosols
•Canisters
•Nitrous Oxide
•Hard Case Canisters
•Fire Extinguishers
•Disposable Helium
•MAPP substitutes (propylene, or with propane or isobutane)
•Gas Cylinders
Please note that this list is not exhaustive.
Providers must also be able to return canisters to the appropriate repatriation facilities where required.
The Authority seeks to engage a Provider for this contract capable of processing and disposing of all materials received.
Minimum Requirements
The supplier will be required to have in place:
•A waste processing facility with appropriate permitting and planning permissions.
•Provide the Authority with signage for the cages or containers including branding and hazard signage.
•The ability and capacity to collect as required ad-hoc waste from the Authority and waste collection Authorities within Kent.
•A facility which is able to manage the processing of all gas and aerosols.
•An appropriate method of weighing-in materials collected (preferably an electronic weighbridge) to provide the council with the appropriate management information (including weigh-loader transaction listings); and
•robust service contingency plans to ensure continuity of services in the event of plant failure, etc.
For more information about this opportunity, please visit the Delta eSourcing portal at:
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Total value (estimated)
- £750,000 excluding VAT
- £900,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 28 February 2029
- 3 years
Main procurement category
Services
CPV classifications
- 90500000 - Refuse and waste related services
Contract locations
- UKJ - South East (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
5 January 2026, 12:00pm
Submission type
Tenders
Tender submission deadline
21 January 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
27 February 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Criterion 1 | Refer to ITT. |
Price | 100% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The Competitive Flexible Procedure (CFP) chosen for this procurement is based upon 4 stages. 1) Invitation to tender (Including PSQ). 2) Clarification and Negotiation. 3) Invitation to Submit Final Tender (ISFT). 4) Contract Award.
The Authority reserves the right to award a contract based on an Initial Tender and not proceed with a negotiation and Final Tender stage. Please refer to the Invitation to Tender for further details.
Contracting authority
Kent County Council
- Public Procurement Organisation Number: PLDL-8938-YGYW
Kent County Council, County Hall
Maidstone
ME14 1XQ
United Kingdom
Contact name: Adam Fletcher
Email: adam.fletcher@kent.gov.uk
Region: UKJ45 - Mid Kent
Organisation type: Public authority - sub-central government