Scope
Description
Business Services Organisation (BSO), Procurement and Logistics Service (PaLS) seeks to provide a Contract for the Maintenance of Pendants, Theatre Light Systems, Examination Lamps, Theatre Sliding Doors and i-Suite Theatre to meet the requirements of the Health and Social Care (HSC) in Northern Ireland.
Total value (estimated)
- £9,461,146 excluding VAT
- £11,373,498 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2026 to 30 September 2031
- 5 years
Options
The right to additional purchases while the contract is valid.
The right to additional services while the contract is valid. The Buyer reserves the right to increase the service range depending on Service User requirements. The estimated values quoted allow for potential growth and increases to the service.
Main procurement category
Services
CPV classifications
- 31500000 - Lighting equipment and electric lamps
- 31530000 - Parts of lamps and lighting equipment
- 31524110 - Operating-theatre lamps
- 44221230 - Sliding doors
- 33100000 - Medical equipments
- 50000000 - Repair and maintenance services
- 50400000 - Repair and maintenance services of medical and precision equipment
- 50420000 - Repair and maintenance services of medical and surgical equipment
Lot Lot 1. Lot 1 Pendants
Description
Maintenance of Pendants
Lot value (estimated)
- £5,155,087 excluding VAT
- £6,186,104 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot Lot 2. Lot 2 Theatre Light Systems and Examination Lamps
Description
Maintenance of Theatre Light Systems and Examination Lamps
Lot value (estimated)
- £2,944,404 excluding VAT
- £3,553,408 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot Lot 3. Lot 3 Theatre Sliding Doors
Description
Maintenance of Theatre Sliding Doors
Lot value (estimated)
- £181,495 excluding VAT
- £217,794 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot Lot 4. Lot 4 i-Suite Theatre
Description
Maintenance of i-Suite Theatre
Lot value (estimated)
- £1,180,160 excluding VAT
- £1,416,192 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Submission
Enquiry deadline
13 January 2026, 3:00pm
Tender submission deadline
20 January 2026, 3:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 August 2026
Recurring procurement
Publication date of next tender notice (estimated): 30 September 2034
Award criteria
| Name | Description | Type |
|---|---|---|
| Award Criteria - Mandatory Quality Assessment (Compliance with Mid-Tier Schedule 2 Specification) | Pass/Fail as detailed in the Tender documentation |
Quality |
| Award Criteria - Scored - Social Value | 10% as detailed in the Tender documentation |
Quality |
| Award Critria - Price | 90% as detailed in the Tender documentation |
Price |
Weighting description
As detailed in the Tender documentation
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authorities
Belfast Health and Social Care Trust
- Public Procurement Organisation Number: PLQJ-5727-JCLR
A Floor, Belfast City Hospital, Lisburn Road
Belfast
BT9 7AB
United Kingdom
Email: smc.sourcing@hscni.net
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Northern Health and Social Care Trust
- Public Procurement Organisation Number: PBRP-6676-CQZY
Bretten Hall, Bush Road
Antrim
BT41 2RL
United Kingdom
Email: smc.sourcing@hscni.net
Region: UKN0D - Antrim and Newtownabbey
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
South Eastern Health and Social Care Trust
- Public Procurement Organisation Number: PLGY-6381-WWWR
Ulster Hospital, Upper Newtownards Road
Belfast
BT16 1RH
United Kingdom
Email: smc.sourcing@hscni.net
Region: UKN0E - Lisburn and Castlereagh
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Southern Health and Social Care Trust
- Public Procurement Organisation Number: PJCC-1957-RCGP
Craigavon Area Hospital, 68 Lurgan Road
Portadown
BT63 5QQ
United Kingdom
Email: smc.sourcing@hscni.net
Region: UKN07 - Armagh City, Banbridge and Craigavon
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Western Health and Social Care Trust
- Public Procurement Organisation Number: PTVW-2397-PWCT
Altnagelvin Area Hospital, Glenshane Road
Londonderry
BT47 6SB
United Kingdom
Email: smc.sourcing@hscni.net
Region: UKN0A - Derry City and Strabane
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Regional Business Services Organisation Procurement and Logistics Service
Summary of their role in this procurement: Tendering service for Health Service NI entities
- Public Procurement Organisation Number: PWNJ-1991-NGDW
77 Boucher Crescent
Belfast
BT12 6HU
United Kingdom
Email: smc.sourcing@hscni.net
Region: UKN06 - Belfast
Contact organisation
Contact Regional Business Services Organisation Procurement and Logistics Service for any enquiries.