Scope
Reference
23-247
Description
The Council is seeking to engage a single provider to deliver Independent Visitor (Regulation 44 Officer) services, which include both announced and unannounced visits to Rotherham's Children's Homes in accordance with Ofsted regulations. During these visits, the independent person must assess the quality of care, interact with the children and staff, and review the home's records. They will then produce a report detailing their findings and recommendations to enhance the home's operations and ensure compliance with Ofsted regulations. This service must be provided at least once a month, with accurate, evidence-based reports to help improve the quality of residential homes for children.
There are currently 7 homes that are fully operational and a further 5 which have been approved and will form part of the scope for this contract. The provider is required to attend all homes specified for this contract when requested by the Council, therefore there it is an expectation that the provider will deliver up to 144 reports expected on an annual basis and 576 reports for the full duration of the contract for the maximum of 12 homes.
The actual dates for mobilisation of the further 5 homes are unknown at present but envisaged to take place during 2026 subject to Ofsted registration approvals. When each new home is ready a contract modification will be undertaken
No other reporting/reports will be included in the scope of this procurement.
Total value (estimated)
- £155,520 excluding VAT
- £186,624 including VAT
Below the relevant threshold
Contract dates (estimated)
- 6 March 2026 to 5 March 2030
- 4 years
Main procurement category
Services
CPV classifications
- 85311300 - Welfare services for children and young people
Contract locations
- UKE31 - Barnsley, Doncaster and Rotherham
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
16 January 2026, 10:00am
Submission address and any special instructions
All tenders to be submitted via YORtender (Mercell CTM)
Bidders can register at the following link free of charge and download the tender documentation https://uk.eu-supply.com/login.asp?B=YORTENDER
Bidders are advised to search for YORTENDER REF: 86503 to identify the project
All responses in relation to the Social Value element of the tender must be made via the Social Value Portal
https://www.socialvalueportal.com/
Full details about how to submit tender responses is contained in the tender documentation.
Tenders may be submitted electronically
Yes
Award criteria
The award criteria will be allocated as follows:
Quality: 50%
Price: 30%
Social Value: 20%
Full details are included within the tender documentation.
Procedure
Procedure type
Below threshold - open competition
Special regime
Light touch
Contracting authority
Rotherham Borough Council
- Public Procurement Organisation Number: PGYC-3376-BGQP
Riverside House, Main Street
Rotherham
S60 1AE
United Kingdom
Contact name: Yvonne Dutton
Email: procurement.support@rotherham.gov.uk
Website: https://www.rotherham.gov.uk/
Region: UKE31 - Barnsley, Doncaster and Rotherham
Organisation type: Public authority - sub-central government