Scope
Reference
Two Rivers Housing Fleet Replacement Procurement
Description
Two Rivers Housing undertook a procurement for a turnkey fleet leasing and management service to support its property maintenance operations. The contract awarded covers the supply and lifecycle management of an operational fleet of approximately 40-45 commercial vehicles of varying sizes and specifications.
The scope of the contract includes vehicle leasing, servicing and maintenance, vehicle customisation and racking, application of organisational livery, installation of telematics and GPS tracking systems (including forward-facing dashcams), and the provision of fully managed fleet services. The contract also included requirements for a managed mobilisation phase to minimise disruption to business-as-usual operations and the coordinated return of legacy vehicles to the incumbent supplier in line with their individual contract end dates.
The fleet supports maintenance services across Two Rivers Housing's geographic operating area from Stroud to Chepstow, with a significant concentration within the Forest of Dean, including Coleford, Lydney and Cinderford, and coverage of the Newent area.
Vehicles provided under the contract are suitable for intensive maintenance operations and include a mix of vehicle types, such as L1H1 vans, larger vans, 4x4 vehicles and specialist vehicles (including flat-bed tippers). Vehicle specifications were defined by trade type and include standard safety, comfort and connectivity features.
Vehicle customisation includes the installation of metal racking and associated equipment appropriate to individual trades. All vehicles are branded with Two Rivers Housing maintenance livery in accordance with approved designs.
The contract includes the provision of telematics and GPS tracking across the fleet and the ongoing delivery of managed fleet services, including routine servicing, MOT coordination, breakdown and accident support, roadside assistance and the provision of replacement vehicles, operating on a 24/7/365 basis.
Contract 1. Fleet Replacement
Supplier
Contract value
- £966,667 excluding VAT
- £1,160,000 including VAT
Above the relevant threshold
Award decision date
12 December 2025
Date assessment summaries were sent to tenderers
12 December 2025
Standstill period
- End: 23 December 2025
- 8 working days
Earliest date the contract will be signed
7 January 2026
Contract dates (estimated)
- 1 May 2026 to 30 April 2030
- 4 years
Main procurement category
Services
CPV classifications
- 50111000 - Fleet management, repair and maintenance services
- 34100000 - Motor vehicles
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
Contract locations
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Information about tenders
- 7 tenders received
- 7 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 6 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
Car Hire (Day of Swansea) Ltd t/a Days Rental
- Companies House: 00571025
Swansea Road, Garngoch
Swansea
SA4 4LL
United Kingdom
Email: andycooke@daysrental.co.uk
Region: UKL18 - Swansea
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Fleet Replacement
Contracting authority
Two Rivers Housing
- Public Procurement Organisation Number: PYMZ-8576-DHBJ
Rivers Meet
Newent
GL18 1DS
United Kingdom
Contact name: Tom St Aubyn
Email: tom.st.aubyn@gbsprocure.com
Website: https://www.tworivershousing.org.uk/
Region: UKK13 - Gloucestershire
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)