Scope
Reference
Delta eSourcing Reference - 1000662971
Description
The Royal Borough of Kensington and Chelsea is seeking a contractor to deliver Winter Events in Holland Park. The contract covers planning, management, and operation of a seasonal event running for up to 30 days between November and January. The event will take place within a defined footprint of the park and must include a detailed Event Management Plan covering site layout, infrastructure, ticketing, marketing, and ecological considerations. The successful contractor will provide temporary facilities, staffing and security, sustainable power and water supply, and ensure minimal disruption to normal park use.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./7865FBTGG8
To respond to this opportunity, please click here:
Total value (estimated)
- £4,250,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 28 February 2026 to 31 December 2026
- Possible extension to 31 December 2031
- 5 years, 10 months, 1 day
Description of possible extension:
This is a 5 year contract structured, with an initial 1 year term and 2 extension options of 2 years (1+2+2).
Main procurement category
Services
CPV classifications
- 79952000 - Event services
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
12 January 2026, 12:00pm
Tender submission deadline
23 January 2026, 12:00pm
Submission address and any special instructions
Tenders are to be submitted via the Delta eSourcing Portal.
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality Criteria | Price | 60% |
| Price Criteria | Price | 40% |
Procedure
Procedure type
Below threshold - open competition
Special regime
Concession
Documents
Associated tender documents
https://www.delta-esourcing.com/
The tender documents can be accessed via the Delta eSourcing Portal.
Contracting authority
Royal Borough of Kensington and Chelsea
- Public Procurement Organisation Number: PPRX-1592-MXGN
The Town Hall, Hornton Street
London
W8 7NX
United Kingdom
Region: UKI33 - Kensington & Chelsea and Hammersmith & Fulham
Organisation type: Public authority - sub-central government