Scope
Description
Cornwall Council is exploring options for software solutions to identify duplicate Accounts Payable transactions prior to payment.
Currently, FISCAL Technologies' NXG product is used for this purpose, however the upcoming contract renewal in June 2026 provides an opportunity to review alternative solutions. This Request for Information (RFI) aims to gather information on available products, functionality, and indicative costs to inform future procurement decisions.
All details within this document are classified Confidential.
It is intended that the responses supplied will enable the Council to develop a business proposal. Any such proposal would be subject to the development and approval of a business case, and, as such, this exercise implies no commercial commitment. This is not a formal tender document.
Participation this soft market assessment does not imply any commercial commitment and will not affect eligibility or prejudice suppliers participating in any future procurement.
We anticipate holding 60-minute sessions for suppliers to present and discuss their responses to the RFI from Wednesday 21st January to Wednesday 28th January 2026, though this may change depending on the number of responses.
Suppliers should contact Charlotte Metcalfe by email at charlotte.metcalfe@cornwall.gov.uk to express their interest in attending a session and confirm their intention to submit a response. The RFI document will then be emailed on request for completion by the due deadline. All responses must be submitted via email to charlotte.metcalfe@cornwall.gov.uk. Once the response deadline has passed, session invites will be issued to those who submitted responses.
These sessions are intended to give suppliers flexibility to steer the conversation and focus on the key elements of their RFI response that they believe represent the most important and value-adding aspects for the Council. Suppliers should be prepared to demonstrate the key capabilities of their system or present a comprehensive overview of their solution. The Council will also take the opportunity to ask questions and provide input during the session to clarify aspects of the response.
The deadline for RFI submission will be end of day on Wednesday 14th January 2026. All responses must be submitted via email to charlotte.metcalfe@cornwall.gov.uk.
Total value (estimated)
- £60,000 excluding VAT
- £72,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 July 2026 to 30 June 2029
- Possible extension to 30 June 2031
- 5 years
Main procurement category
Services
CPV classifications
- 48000000 - Software package and information systems
- 66000000 - Financial and insurance services
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UK - United Kingdom
Engagement
Engagement deadline
14 January 2026
Engagement process description
Cornwall Council is exploring options for software solutions to identify duplicate Accounts Payable transactions prior to payment.
Currently, FISCAL Technologies' NXG product is used for this purpose, however the upcoming contract renewal in June 2026 provides an opportunity to review alternative solutions. This Request for Information (RFI) aims to gather information on available products, functionality, and indicative costs to inform future procurement decisions.
All details within this document are classified Confidential.
It is intended that the responses supplied will enable the Council to develop a business proposal. Any such proposal would be subject to the development and approval of a business case, and, as such, this exercise implies no commercial commitment. This is not a formal tender document.
Participation this soft market assessment does not imply any commercial commitment and will not affect eligibility or prejudice suppliers participating in any future procurement.
We anticipate holding 60-minute sessions for suppliers to present and discuss their responses to the RFI from Wednesday 21st January to Wednesday 28th January 2026, though this may change depending on the number of responses.
Suppliers should contact Charlotte Metcalfe by email at charlotte.metcalfe@cornwall.gov.uk to express their interest in attending a session and confirm their intention to submit a response. The RFI document will then be emailed on request for completion by the due deadline. All responses must be submitted via email to charlotte.metcalfe@cornwall.gov.uk. Once the response deadline has passed, session invites will be issued to those who submitted responses.
These sessions are intended to give suppliers flexibility to steer the conversation and focus on the key elements of their RFI response that they believe represent the most important and value-adding aspects for the Council. Suppliers should be prepared to demonstrate the key capabilities of their system or present a comprehensive overview of their solution. The Council will also take the opportunity to ask questions and provide input during the session to clarify aspects of the response.
The deadline for RFI submission will be end of day on Wednesday 14th January 2026. All responses must be submitted via email to charlotte.metcalfe@cornwall.gov.uk.
Submission
Publication date of tender notice (estimated)
27 February 2026
Contracting authority
Cornwall Council
- Public Procurement Organisation Number: PYRH-9827-DWLP
County Hall, Treyew Road
Truro
TR1 3AY
United Kingdom
Contact name: Charlotte Metcalfe
Telephone: 01872 322222
Email: charlotte.metcalfe@cornwall.gov.uk
Website: http://www.cornwall.gov.uk
Region: UKK30 - Cornwall and Isles of Scilly
Organisation type: Public authority - sub-central government