Scope
Reference
C194/2024/2025
Description
The Welsh Government wish to invite Bids to be awarded the Contract for Sustainable Schools Challenge Critical Friend and Sustainability Advisor.
Scope of Works
Working with Constructing Excellence in Wales, the successful bidder will be required to attend and participate in joint workshops and attend relevant project meetings to act as a Critical Friend for the design and construction teams and embed themselves in the three projects and being available to project teams for advice. Where necessary the successful bidder will be expected to lead in elements of the workshops, facilitating research for their case studies and conduct mini workshops at local level with the participating projects to obtain sufficient knowledge of the innovation and collaboration being undertaken to inform advice and case studies.
Attendance in person will be necessary for most meetings which will take place across Wales.
The bidders will need to familiarise themselves with progress of the designs and the work of the Critical Friend during phase1 of the design stage.
The duration of the contract is for an initial 24 months starting March 2026 and with an optional addition of 6 months.
Full details can be found in the ITT document pack.
Total value (estimated)
- £160,000 excluding VAT
- £192,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 13 March 2026 to 31 March 2028
- Possible extension to 31 August 2028
- 2 years, 5 months, 19 days
Description of possible extension:
The Welsh Government wishes to provide for an optional extension period of 6 months, to be determined by the project team at the time.
Options
The right to additional purchases while the contract is valid.
An optional extension of 6 months.
Main procurement category
Services
CPV classifications
- 71541000 - Construction project management services
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
Refer to tender documentation
Technical ability conditions of participation
Refer to tender documentation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
22 January 2026, 12:00am
Tender submission deadline
29 January 2026, 5:00pm
Submission address and any special instructions
Tender Information:
https://etenderwales.bravosolution.co.uk
The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.
Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.
The User who performs the Registration becomes the Super User for the Organisation.
On registering on the Platform the Super User will select a Username and will receive a password.
The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.
In order to log-in to the Platform please enter your Username and Password.
Note: If you forget your Password then visit the homepage and click "Forgot your password?"
Registration should only be performed once for each Organisation.
If you think that someone in your Organisation may have already registered on this Platform then you must not register again.
Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.
Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).
Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.
Tenders must be uploaded to the BravoSolution portal by 29 January 2026 17:00 GMT
How To Find The ITT:
Once logged in you must click on 'ITT's Open to all Suppliers'
The e-tender references for this contract are: project 61567, ITT 122036.
Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the 'Express an Interest button'. This will move the ITT from the 'Open to all Suppliers' area to the 'My ITT's' on the home page.
You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the 'Attachments' area.
Should you have any questions on the ITT, please use the 'Messages' area to contact the buyer directly - Please do not contact the named person at the top of this notice.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=115828
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Community benefits will be non-core.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=143678
(WA Ref:143678)
The buyer considers that this contract is suitable for consortia.
(WA Ref:144139)
The buyer considers that this contract is suitable for consortia bidding.
(WA Ref:146152)
The buyer considers that this contract is suitable for consortia bidding.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=146544
(WA Ref:146544)
The buyer considers that this contract is suitable for consortia.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
26 February 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical | Service Delivery 40% Education Sector Experience 10% Professional Experience 5% Collaboration and Stakeholder Engagement 15% Innovation and Creativity 10% Account and Contract Management 15% Team Structure... |
Quality | 70.00% |
| Price | Price |
Price | 30.00% |
Other information
Payment terms
Refer to Tender Documentation
Description of risks to contract performance
Refer to Tender Documentation
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Not a mandatory notice
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=354882
ITT
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=354903
Specification
Contracting authority
Llywodraeth Cymru / Welsh Government
- Public Procurement Organisation Number: PQYQ-3841-BHTP
Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services
Cardiff
CF10 3NQ
United Kingdom
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales