Scope
Reference
DN786899
Description
Cambridge City Council is seeking a provider of planned stock condition surveys for its own housing stock and other buildings. Cambridge City Council seeks to implement a comprehensive stock condition survey programme for its existing Council-owned housing and other building types.
The purpose of the service is to carry out stock condition surveys and record the condition of property, so the Council has up to data on which to base investment plans and produce accurate reports on property condition.
The Council's objectives are to
•
Ensure buildings comply with relevant regulatory requirements, including Decent Homes and HHSRS requirements.
•
Seeking ways to improve Value for Money and reduce expenditure on responsive maintenance.
The Council owns and manages around 7700 houses and flats, over 1000 leases, around 1800 garages, administration offices, community centres, other operational buildings, and a mixed portfolio of over 120 commercial properties, many of which are multi-let office buildings, industrial units, and shops.
A summary of the Council's housing property types that are affected by the Service is included in contract documents.
The Stock Condition Survey Programme is part of Cambridge City Council's long-term asset management strategy.
The Council currently has good stock condition data for our housing stock from a range of sources but have a shortfall in up-to-date property condition data. Around 4,400 of the Council's
2
7,700 homes have not had a full stock condition survey in the past five years. This data gap presents compliance risks under the Regulator of Social Housing's Consumer Standards.
The requirement in Year 1 of the contract is to carry our surveys to 4400 homes (plus the communal areas and blocks associated with them) so all properties have had a stock survey in the past five years.
The requirement in Year 2-6 of the contract is to implement a rolling programme of stock surveys where 20% of the housing stock (around 1500 homes, plus the communal areas and blocks associated with them) is surveyed every year.
There may also be requirements to survey the Council's non-housing operational and commercial building in Years 2-6 of the contract.
Total value (estimated)
- £1,200,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2032
- 6 years
Main procurement category
Services
CPV classifications
- 71000000 - Architectural, construction, engineering and inspection services
Contract locations
- UKH12 - Cambridgeshire CC
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
12 January 2026, 12:00pm
Tender submission deadline
20 January 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 February 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality and Social Value | Quality | 70% |
| Price | Price | 30% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://procontract.due-north.com/Advert?advertId=d6b6114c-dfc9-f011-813a-005056b64545&fromProjectDashboard=True
Contracting authority
Cambridge City Council
- Public Procurement Organisation Number: PCBT-6819-NDPJ
The Guildhall
Cambridge
CB2 1BY
United Kingdom
Email: procurement@cambridge.gov.uk
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - sub-central government