Scope
Reference
BaDC-1600
Description
Bassetlaw District Council wish to invite tenders to appoint a suitably qualified and experienced contractor to deliver a comprehensive service, maintenance, and support provision for the Council's CCTV Control Room and its associated infrastructure. This contract will ensure that all surveillance equipment and systems remain operational, effective, and compliant with relevant legislation and standards.
This contract will ensure that all surveillance equipment and systems remain operational, effective, and compliant with relevant legislation and standards.
The District of Bassetlaw is situated in Nottinghamshire and borders with South Yorkshire to the north, Lincolnshire's Fens and Wolds to the east and Derbyshire with the spectacular Peak District to the west.
The successful contractor will be responsible for the planned preventative maintenance, reactive maintenance (including daily callouts), fault diagnostics, repairs, and system optimisation of all CCTV equipment under the Council's management. This includes, but is not limited to, fixed and PTZ cameras, network video recorders (NVRs), video management systems (VMS), workstations, monitors, control room equipment, fibre and wireless transmission networks, and all supporting infrastructure.
The successful contractor must demonstrate proven expertise in maintaining public space CCTV systems, with a strong understanding of current Data Protection, Surveillance Camera Code of Practice, and BS EN 62676 standards. The contractor will work in close coordination with Council staff to minimise downtime, respond to incidents, and support the efficient operation of the surveillance network.
In addition to the core maintenance activities, the contractor will be expected to provide technical advice, support for system upgrades or improvements, and reporting on system health, performance, and compliance. A high standard of customer service, reliability, and confidentiality is essential throughout the duration of the contract.
Further information can be obtained in the tender documentation within this tender pack.
The anticipated contract start date is 1st April 2026.
The contract will be in place for an initial period of three (3) years, with the option to extend for up to a further two (2) years on a 1 + 1 year basis, subject to satisfactory performance and an annual review by the Council.
Contract value
The budget for this contract is estimated in the region of £2,250,000 excluding VAT in total.
This procurement process is being managed by Welland Procurement in partnership with the Council. Further information on Welland Procurement can be found at http://wellandprocurement.org.uk/
Link to procurement portal: https://procontract.due-north.com/Advert?advertId=310b84f4-a1d6-f011-813a-005056b64545&p=527b4bbd-5c58-e511-80ef-000c29c9ba21
Total value (estimated)
- £2,250,000 excluding VAT
- £2,700,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
Two 1 year extensions are available at the Council's discretion and subject to performance.
Main procurement category
Services
CPV classifications
- 32234000 - Closed-circuit television cameras
- 32235000 - Closed-circuit surveillance system
- 35120000 - Surveillance and security systems and devices
- 72267000 - Software maintenance and repair services
Contract locations
- UKF15 - North Nottinghamshire
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
9 January 2026, 12:00pm
Tender submission deadline
16 January 2026, 12:00pm
Submission address and any special instructions
https://www.eastmidstenders.org/
Select "view opportunities" then choose Welland Procurement from the organisations drop down menu.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
27 February 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | The Quality element will be made up of 50% of the total score. It is broken down as follows: Question 1 5% Question 2 5% Question 3 10% Question 4 5% Question 5 5% Question 6 10% Question 7 10% |
Quality | 50% |
| Price | The Price element makes up 50% of the total score. |
Price | 50% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://procontract.due-north.com/Advert?advertId=310b84f4-a1d6-f011-813a-005056b64545&p=527b4bbd-5c58-e511-80ef-000c29c9ba21
Contracting authority
Bassetlaw District Council
- Public Procurement Organisation Number: PQLL-4962-VGPG
Queen's Buildings, Potter Street,
Worksop
S802AH
United Kingdom
Region: UKF15 - North Nottinghamshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Welland Procurement
Summary of their role in this procurement: Welland Procurement
- Public Procurement Organisation Number: PVMQ-1845-NYPP
Parkside
Melton Mowbray
LE13 1GH
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland