Scope
Description
This project involves the full replacement of nine multifunction devices (MFDs) through a comprehensive leasing solution, providing modern, secure-print-enabled hardware supported by integrated cloud-based print management software. The leased devices will deliver reliable, high-quality printing, scanning, and copying while enhancing security through user authentication, encrypted workflows, and controlled access to sensitive documents.
The cloud-hosted software will enable centralized management, usage tracking, automated consumables monitoring, and remote support to improve efficiency and reduce administrative workload. The project scope includes installation, configuration, user onboarding, and ongoing maintenance delivered throughout the five-year contract term. The leasing model ensures predictable costs, lifecycle management, and straightforward device refreshes, providing a scalable and cost-effective platform that supports evolving organisational needs.
Total value (estimated)
- £34,000 excluding VAT
- £40,800 including VAT
Below the relevant threshold
Contract dates (estimated)
- 18 December 2025 to 17 December 2030
- 5 years
Main procurement category
Goods
CPV classifications
- 30232100 - Printers and plotters
Contract locations
- UKI - London
Participation
This procurement is reserved for
UK suppliers
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
16 December 2025, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
No
Award criteria
Most advantageous Tender
Procedure
Procedure type
Below threshold - open competition
Contracting authority
The Queen Elizabeth Conference Centre
- Public Procurement Organisation Number: PLXN-8621-WRWP
Broad Sanctuary
London
SW1P 3EE
United Kingdom
Email: invoice@qeiicentre.london
Region: UKI32 - Westminster
Organisation type: Public authority - central government