Scope
Reference
CfT 5858089
Description
Permanent Cold-lay Surfacing Material (PCSM)
The requirement has been divided into the following 2 lots:
Lot 1 - PCSM product for use on the network.
Lot 2 - PCSM product for use on the network in wet weather conditions (water activated binder).
Total value (estimated)
- £1,200,000 excluding VAT
- £1,440,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 March 2026 to 1 March 2029
- Possible extension to 1 March 2030
- 4 years
Description of possible extension:
Following the initial contract period, there is 1 potential extension period of up to 12 months. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.
Main procurement category
Goods
CPV classifications
- 44113800 - Road-surfacing materials
Contract locations
- UKN - Northern Ireland
Lot 1. PCSM product for use on the network
Description
Permanent Cold-Lay Surfacing Material - road repair material supplied in bag and tub.
Lot value (estimated)
- £576,000 excluding VAT
- £691,200 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. PCSM product for use on the network in wet weather conditions (water activated binder).
Description
Permanent Cold-Lay Surfacing Material - water activated - road repair material supplied in bag and tub.
Lot value (estimated)
- £624,000 excluding VAT
- £748,800 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Technical ability conditions of participation
Lot 1. PCSM product for use on the network
Lot 2. PCSM product for use on the network in wet weather conditions (water activated binder).
As per Tender documentation
Particular suitability
Lot 1. PCSM product for use on the network
Lot 2. PCSM product for use on the network in wet weather conditions (water activated binder).
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
11 January 2026, 3:00pm
Tender submission deadline
15 January 2026, 3:00pm
Submission address and any special instructions
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
27 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 January 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Cost | As per Tender documentation |
Cost | 100% |
Other information
Payment terms
For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/ar ticles/account-ni-good-invoicing-practice
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. The contracting Authority can not provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
DfI Transport and Road Asset Management (TRAM)
- Public Procurement Organisation Number: PYQH-8789-DZPG
James House 2-4 Cormac Avenue, The Gasworks Business Park
BELFAST
BT7 2JA
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland