Scope
Description
The contract is for the collection of hard plastics from its recycling centres for the purpose of separation and distribution to treatment facilities and reprocessing centres for recycling and, where appropriate energy recovery with landfill as a last resort.
Total value (estimated)
- £700,000 excluding VAT
- £840,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 29 February 2028
- Possible extension to 28 February 2030
- 4 years
Description of possible extension:
The Council reserves the right to extend/renew the Contract annually up to a further two years. Any extension may be subject to further approval by Council Committee and satisfactory performance of the Contractor.
Options
The right to additional purchases while the contract is valid.
The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: -
• The collection, transportation and treatment of other waste items or waste containers to support in-house operations.
• Other similar waste material in the event of non or poor performance by another service provider.
• Additional Premises not listed in the Contract. This may be in response to new Premises being identified and/or changes in how the Council's in house operations are resourced and delivered.
• Temporary support for the Council's in house operations to cover any shortfall in available resources.
• Introduce required changes associated with the Service to the Specification to accommodate changes to the Council's operational model and working practices e.g. functional re-structuring, new customer hub, etc;
• Major incident/ environmental incident that requires resource support i.e. waste clean up/spill, additional waste vehicles or additional qualified resources.
• Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated.
The Council reserves the right to add or remove Premises from the Contract in line with the Council's requirements. Where the Council identifies an additional Premises to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule.
Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.
Main procurement category
Services
CPV classifications
- 90510000 - Refuse disposal and treatment
- 19520000 - Plastic products
Contract locations
- UKN06 - Belfast
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
7 January 2026, 12:00pm
Tender submission deadline
13 January 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 26 January 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Cost | 60% | |
| Contract Delivery | 30% Quality Weighting applied. For this quality criteria there are 50 marks available out of 100 marks. The score obtained is then calculated as a percentage score out of 30%. i.e out of 15% |
Quality | 15% |
| Treatment and diversion of waste | 30% Quality Weighting applied. For this quality criteria there are 50 marks available out of 100 marks. The score obtained is then calculated as a percentage score out of 30%. i.e out of 15% |
Quality | 15% |
| Social Value | Quality | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Service requirements are known and straightforward with a number of suppliers in the market place.
Contracting authority
Belfast City Council
- Public Procurement Organisation Number: PQXY-5321-CGZM
9-21 Adelaide Street
Belfast
BT2 8DJ
United Kingdom
Email: cps@belfastcity.gov.uk
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland