Scope
Reference
C276/2025/2026
Description
The Welsh Government is seeking to procure an external contractor to deliver a mixed-methods process and early impacts evaluation of the Anti-racist Wales Action Plan (ArWAP). The evaluation will: assess the implementation of ArWAP; identify areas for improvement; identify and evaluate early impacts; and establish an impact baseline and evaluation framework for future impact measurement.
The work will involve collecting qualitative and quantitative data, including lived experiences, through surveys, focus groups, and interviews with stakeholders, Welsh Government officials, public sector delivery partners, and the general public, with a specific focus on the Black, Asian and Minority Ethnic population in Wales. The contractor will be expected to apply anti-racist, intersectional and trauma-informed approaches, ensuring compliance with Welsh Language Standards and data protection requirements. Outputs will include a revised theory of change, interim findings report, a final report with recommendations, and presentations of findings to relevant ArWAP governance groups.
Total value (estimated)
- £200,000 excluding VAT
- £240,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 11 March 2026 to 10 March 2028
- Possible extension to 9 June 2028
- 2 years, 2 months, 30 days
Description of possible extension:
Contract can be extended for an additional 3 months in order to enable further work to address the aims and objectives of this evaluation. If required, this would be resourced through the existing budget for this work.
Main procurement category
Services
CPV classifications
- 79315000 - Social research services
Contract locations
- UKL - Wales
Participation
Legal and financial capacity conditions of participation
As stated in tender documents.
Technical ability conditions of participation
As stated in tender documents.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
22 January 2026, 5:00pm
Tender submission deadline
29 January 2026, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
10 March 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Proposed Methodology | clearly outline a detailed research design and demonstrate how the aims and objectives of this study will be met. Suitability of the methodology - quality and appropriateness of the approach.... |
Quality | 30.00% |
| Staff Resourcing | Evidence of staff roles and suitability of staff for those roles: A clear and detailed description of the resources to be deployed, task allocation (including evidence of the suitability of the... |
Quality | 20.00% |
| Commercial response | Provision of a completed Commercial Response Template providing cost for meeting the contract requirements. |
Cost | 20.00% |
| Demonstration of a clear understanding of the policy context and rationale for undertaking the research. | Demonstrate knowledge of the Anti-racist Wales Action Plan (ArWAP) and wider subject knowledge of minority ethnic peoples' issues in Wales including discrimination and marginalisation experienced by... |
Quality | 15.00% |
| Project Management | evidence of an understanding of, and ability to meet, project timetable and dependencies / risks: A clear description of the project management plan for the research (including a timetable detailing... |
Quality | 15.00% |
Other information
Payment terms
Please see tender documents
Description of risks to contract performance
Please see tender documents
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Evaluation using established methodological approach.
Documents
Associated tender documents
https://etenderwales.ukp.app.jaggaer.com/home.html
All documents are available in etenderwales. Project_61161 Itt_121216
Technical specifications to be met
https://etenderwales.ukp.app.jaggaer.com/home.html
See tender documents.
Contracting authority
Llywodraeth Cymru / Welsh Government
- Public Procurement Organisation Number: PQYQ-3841-BHTP
Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services
Cardiff
CF10 3NQ
United Kingdom
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales