Scope
Reference
ID 6278672
Description
NIPS are currently using SAP ERP ECC6 software for the COMPASS System (NIPS HR/Payroll/Rostering/Training system for Operational Staff). NIPS already own the required SAP ERP ECC6 licences as they were purchased as part of the original contract.
SAP Enterprise Support is required to download future software releases, software support patches relating to legislative changes in Payroll/HR and for technical support. Without this support we cannot operate and maintain this system to be fit for purpose.
The support and maintenance is paid annually and the contract cost for the four year period is £660,680 VAT Inclusive.
Contract 1. ID 6278672 DoJ DAC 16/25 DoJ - NIPS - SAP Licences - ERP ECC6 Ehp6
Supplier
Contract value
- £550,567 excluding VAT
- £660,680 including VAT
Above the relevant threshold
Award decision date
11 December 2025
Standstill period
- End: 22 December 2025
- 8 working days
Earliest date the contract will be signed
23 December 2025
Contract dates (estimated)
- 1 January 2026 to 31 December 2026
- Possible extension to 31 December 2030
- 5 years
Description of possible extension:
Following the initial contract period, there are 3 potential extension periods of up to 12 months each. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKN - Northern Ireland
Procedure
Procedure type
Direct award
Supplier
Withheld Section94 Supplier
- Public Procurement Organisation Number: PBXY-3232-WNHZ
Withheld address line 1
Withheld Town
BT3 9ED
United Kingdom
Email: witheldemail@noreply.com
Region: UKN06 - Belfast
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. ID 6278672 DoJ DAC 16/25 DoJ - NIPS - SAP Licences - ERP ECC6 Ehp6
Contracting authority
Northern Ireland Prison Service
- Public Procurement Organisation Number: PRMX-2692-MXQX
Dundonald House, Upper Newtownards Road
Belfast
BT4 3SU
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
CPD - Supplies & Services Division
Summary of their role in this procurement: Summary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.
- Public Procurement Organisation Number: PVWG-8426-YWXV
Clare House, 303 Airport Road West
BELFAST
BT3 9ED
United Kingdom
Region: UKN06 - Belfast