Scope
Reference
DN800225
Description
London Borough of Lewisham invite Suppliers to tender for a Hard Facilities Management Contract for the provision of Fire & Security repair and Maintenance Services for its Corporate Property Estate. The contract will have provision for a range of planned and reactive Fire & Security services for approximately 70 sites including a wide range of properties from offices, libraries, community use buildings, children's centres and other operational buildings.
Lewisham is a vibrant and diverse borough in southeast London and has a total area of approximately 35 km2. It encompasses a mix of urban and green spaces, rich cultural heritage, and a dynamic community.
These core Services include:
• Planned Preventative Maintenance and Statutory Testing - Maintenance in accordance with statutory compliance and British Standards.
• Reactive Repairs - Fault diagnosis and repair of fire and security systems to restore to safe and effective operation. Emphasis on first time fix.
• Emergency Response - 24/7 emergency response to system or asset related issues to restore systems / assets to a safe and effective operation or within tolerable risk levels.
• Intruder and Fire Alarm Monitoring - 24/7 Alarm Monitoring service and management of this service.
• Provision of technical advice relating to systems maintained under this contract.
Total value (estimated)
- £2,916,666.67 excluding VAT
- £3,500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 31 May 2029
- Possible extension to 31 May 2031
- 5 years
Description of possible extension:
Up to 2 years at the Council's discretion.
Main procurement category
Services
CPV classifications
- 32323500 - Video-surveillance system
- 35120000 - Surveillance and security systems and devices
- 42961100 - Access control system
- 45312000 - Alarm system and antenna installation work
- 50413200 - Repair and maintenance services of firefighting equipment
- 50610000 - Repair and maintenance services of security equipment
- 50700000 - Repair and maintenance services of building installations
- 79710000 - Security services
Contract locations
- UKI44 - Lewisham and Southwark
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
30 December 2025, 4:00pm
Submission type
Tenders
Tender submission deadline
7 January 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
27 April 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Cost | Cost | 45% |
| Quality | Quality | 45% |
| Social Value | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The procurement is being undertaken over two stages
Stage One - Procurement Specific Questionnaire - Request to Participate
Stage Two - Invitation to Tender - Tender Response
Only Suppliers who meet the Mandatory Requirements and the Conditions of Participation set out in the PSQ, will be deemed qualified and eligible for assessment against the scored Shortlisting Criteria.
Up to five qualified Suppliers who achieve the highest scores against the scored Shortlisting Criteria (evaluated through the relevant PSQ questions and sub-questions), will progress to Stage 2. These Suppliers will receive a shortlisting notification and be invited to submit a full tender.
Qualified Suppliers whose scores do not fall within the highest-scoring group, shall not be shortlisted for the next stage of the competition. They will be notified as soon as practicable and provided with a statement of reasons in accordance with the Procurement Act 2023 requirements.
Documents
Associated tender documents
https://www.londontenders.org/
Technical specifications to be met
https://www.londontenders.org/
Contracting authority
London Borough of Lewisham
- Public Procurement Organisation Number: PYXG-1482-BYWG
4th Floor Laurence House
Catford
SE6 4RU
United Kingdom
Region: UKI44 - Lewisham and Southwark
Organisation type: Public authority - sub-central government