Planning

Moorfields Eye Hospital NHS Foundation Trust (

MOORFIELDS EYE HOSPITAL NHS FOUNDATION TRUST

UK2: Preliminary market engagement notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-081621

Procurement identifier (OCID): ocds-h6vhtk-05f303

Published 10 December 2025, 3:43pm

Scope

Description

Moorfields Eye Hospital NHS Foundation Trust ("MEH") and the Institute of Ophthalmology, University College London ("UCL IoO") are seeking to procure move management and decanting services to support the relocation of services into a new building. The procurement is intended to secure the services of a Tier 1 move management provider to plan, manage and deliver a complex, multi-site move, including clinical areas, research and wet laboratory environments, and administrative functions.

The contract scope will include (but is not limited to) the coordinated relocation of hospital services and associated assets, including wet laboratories, specialist and associated equipment, information technology equipment, fridges and freezers, chemicals, and laboratory items including biological samples, together with general administrative facilities. The appointed provider will be required to deliver a safe, controlled and sequenced move approach that maintains service continuity and manages the particular constraints and risks associated with clinical operations and laboratory environments.

MEH and UCL IoO intend to appoint one provider to undertake the move for both organisations, reflecting site and logistics constraints (including limited loading arrangements) and the need for integrated planning and delivery across both organisations. Tender submissions are expected to be made as a single tender response, supported by a general specification and separate organisation-specific schedules/specifications setting out MEH and UCL IoO requirements.

At award, there will be two separate contracts: one between MEH and the successful supplier, and one between UCL (as the contracting entity for UCL IoO) and the successful supplier, with separate budgets and commercial schedules. UCL is not a Contracting Authority for the purposes of the Procurement Act 2023 and MEH is not procuring or contracting on UCL's behalf; UCL intends to contract under its own contractual arrangements, and its participation is on the basis that it is not bound by the Procurement Act 2023.

The relocation is scheduled for 2027. Planning will take place during 2026 and early 2027 to plan and de-risk the move programme. The contract term is expected to be approximately twelve (12) to fifteen (15) months to cover the delivery of the move and associated decanting activities.

Total value (estimated)

£1,166,666 excluding VAT
£1,400,000 including VAT

Above the relevant threshold

Contract dates (estimated)

1 May 2026 to 31 August 2027
1 year, 4 months

Main procurement category

Services

CPV classifications

60000000 - Transport services (excl. Waste transport)
63100000 - Cargo handling and storage services
98300000 - Miscellaneous services

Contract locations

UKI - London

Engagement

Engagement deadline

17 December 2025

Engagement process description

Moorfields Eye Hospital NHS Foundation Trust ("MEH") and the Institute of Ophthalmology, University College London ("UCL IoO") (together, the "Authorities"), are inviting expressions of interest from suppliers to participate in pre-market engagement in relation to the Authorities' proposed procurement of Move Management Services (the "Services").

This market engagement aims to:

- inform the market of the Authorities' intention to procure the Services;

- assess the level of market interest and capability; and

- obtain feedback to help the Authorities refine the proposed approach, including proposed timelines, contract terms and indicative key performance indicators.

Proposed engagement activity (webinar and questionnaire)

As part of this process, the Authorities will hold an information-only virtual webinar via Microsoft Teams on Thursday, 18 December 2025, during which the Authorities will provide further detail and respond to clarification questions from attendees. Following the webinar, suppliers will have the opportunity to provide feedback by completing and returning a Pre-Market Engagement Questionnaire.

The Authorities intend that completed questionnaires will be returned in early January 2026 (deadline to be confirmed in the webinar materials and/or covering email). The Authorities may use the feedback received to inform and refine their subsequent documentation and approach.

How to register / submit responses

To confirm attendance at the webinar and/or to request the questionnaire, please respond by no later than 16:00 on Wednesday, 17th December 2025 by emailing rf.ppstenders@nhs.net with the following information:

- Names and email addresses of up to five (5) attendees from your organisation who wish to join the virtual event.

- Following registration, each provider will receive a Bidder Briefing Document and Questionnaire.

- The completed questionnaire must be submitted back to rf.ppstenders@nhs.net by no later than the deadline stated within the Bidder Briefing Document.

Important notes

Participation in this engagement is voluntary, does not form part of any formal tender process, and does not create any commitment on either Authority to proceed with a procurement or to award any contract. Participation will not confer any advantage or disadvantage in any subsequent process run by MEH.

Contracting authority