Scope
Reference
CPG-12358-2025
Description
The British Embassy (BE) in Kathmandu (Nepal) intends to engage a competent supplier through a competitive tender process for providing Soft Facility Management (FM) Services at the British Embassy office and Expat Residences in Kathmandu, Nepal. The contract will be initially for the duration of Three (03) years, with an option to extend for additional 24 months, based on satisfactory performance provided by the selected service provider and continued business requirement at the BE Kathmandu. The contract is expected to start on 1 February 2026 and shall expire on 31 January 2029.
Contract 1. Providing Soft Facilities Management Services to British Embassy in Kathmandu (Nepal)
Supplier
Contract value
- £596,813 excluding VAT
- £596,813 including VAT
Above the relevant threshold
Award decision date
10 December 2025
Date assessment summaries were sent to tenderers
10 December 2025
Standstill period
- End: 19 December 2025
- 8 working days
Earliest date the contract will be signed
22 December 2025
Contract dates (estimated)
- 1 February 2026 to 31 January 2029
- Possible extension to 31 January 2031
- 5 years
Description of possible extension:
The contract should commence on 1st February 2026 and will be valid for an initial period of three years, with the potential for an extension of up to 24 months from 1st February 2029, subject to a satisfactory annual performance review.
Main procurement category
Services
CPV classifications
- 98341110 - Housekeeping services
- 90922000 - Pest-control services
- 71421000 - Landscape gardening services
Contract locations
- NP - Nepal
Information about tenders
- 3 tenders received
- 3 tenders assessed in the final stage:
- 0 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
Smart Cleaning Solution Pvt. Ltd.
- Public Procurement Organisation Number: PYJJ-3256-DTPG
Kamalpokhari-33, Kathmandu Nepal
Kathmandu
44600
Nepal
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Providing Soft Facilities Management Services to British Embassy in Kathmandu (Nepal)
Contracting authority
Foreign, Commonwealth and Development Office
- Public Procurement Organisation Number: PXRR-8771-PHVX
King Charles Street
London
SW1A 2AH
United Kingdom
Email: SouthAsia.Procurement@fcdo.gov.uk
Website: https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
Region: UKI32 - Westminster
Organisation type: Public authority - central government