Scope
Reference
ID 6213221
Description
Collaborative Travel Management Services Contract for Northern Ireland Civil Service, Agencies, Non-Departmental Public Bodies and other Participating Bodies. Please refer to the tender documentation for the full list of participating bodies. The Contract Term shall commence upon contract award (expected to be March 2026) with the Service Commencement Date being 1 May 2026 for an initial period of 5 years. There will be two options to extend; the first option is for three (3) years and the second option is for two (2) years. The potential contract end date is 30 April 2036.
Total value (estimated)
- £150,000,000 excluding VAT
- £180,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 May 2026 to 30 April 2031
- Possible extension to 30 April 2036
- 10 years
Description of possible extension:
There will be two options to extend; the first option is for three (3) years and the second option is for two (2) years.
Main procurement category
Services
CPV classifications
- 63516000 - Travel management services
- 63515000 - Travel services
- 79997000 - Business travel services
- 63000000 - Supporting and auxiliary transport services; travel agencies services
- 63510000 - Travel agency and similar services
Participation
Legal and financial capacity conditions of participation
Condition of Participation - Financial Capacity
FC1 - General Assessment of Financial Standing
Technical ability conditions of participation
Condition of Participation - Technical Ability Criteria
TA1 - Company Experience
TA2 - Data Protection
TA3 - Quality Standards
TA4 - Professional Travel License
TA5 - Cyber Essentials Plus
TA6 - Financial Conduct Authority
TA7 - Human Rights
TA8 - Tackling Modern Slavery
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
14 January 2026, 3:00pm
Tender submission deadline
26 January 2026, 3:00pm
Submission address and any special instructions
Tenders must be submitted electronically via the relevant Call for Tender (CfT)
opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the
Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of
charge, at: URL https://etendersni.gov.uk/epps
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
9 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 10 December 2035
Award criteria
| Name | Description | Type |
|---|---|---|
| AC1 Key Personnel | Key Personnel 4 percent |
Quality |
| AC2 General and Core Service requirements | General and Core Service requirements 7 percent |
Quality |
| AC3 Booking Systems (to include online self booking tool and offline booking processes) | Booking Systems (to include online self booking tool and offline booking processes) 7 percent |
Quality |
| AC4 Social Value 1 - delivering climate action | Social Value 1 - delivering climate action 5 percent |
Quality |
| AC5 Social Value 2 - increasing secure employment and skill | Social Value 2 - increasing secure employment and skill 5 percent |
Quality |
| AC6 Buyer Specific travel service requirements | Buyer Specific travel service requirements 6 percent |
Quality |
| AC7 Servicing the Contract | Servicing the Contract 6.5 percent |
Quality |
| AC8 Payment & Invoicing | Payment & Invoicing 6 percent |
Quality |
| AC9 Transition and Implementation | Transition and Implementation 3.5 percent |
Quality |
| AC10 Total cost | Total cost 50 percent |
Cost |
Weighting description
50 percent quality and 50 percent cost
Other information
Payment terms
For details on invoicing procedures please see: https://www.finance-ni.gov.uk/articles/account-ni-good-invoicing-practice
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential extension periods as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to
accept the lowest or any tender. Suppliers remain responsible for all costs and expenses
incurred by them or by any third party acting under instructions from the Supplier in
connection with taking part in this procurement process regardless of whether such costs
arise as a consequence, directly or indirectly of any amendments made to the
procurement documents by the Contracting Authority at any time. No legally binding
contract shall arise (and a Supplier shall have no legitimate expectation that a contract will
be entered into) until such time as entry into the Contract has been confirmed by the
Contracting Authority.
Description of risks to contract performance
A full list of participating bodies can be found in Schedule 17 (Service Recipients).
Exclusions
If at any time during the procurement, or post award, it comes to the attention of the
Contracting Authority (CA) or CPD, by whatever means, that a Supplier has become
'excluded' or 'excludable' as per Sec 57 of the PA 2023, the CA, after compliance with its
obligations under the PA 23, reserves the right to exclude said Supplier from the
procurement procedure or terminate any contract they have been awarded.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Department of Finance
- Public Procurement Organisation Number: PVTL-7513-YWVJ
Clare House 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
CPD - Supplies & Services Division
Summary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland
- Public Procurement Organisation Number: PVWG-8426-YWXV
Clare House 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Region: UKN06 - Belfast