Scope
Reference
PA-FRAM-1791-25-SB
Description
This Transparency Notice supersedes the previous notice published on 9th December 2025 (Procurement identifier (OCID): ocds-h6vhtk-05f209), which did not include a statement confirming that the contract value is an estimate. This corrected notice restarts the 8-working-day standstill period.
Coventry University London intends to enter into a contract for the provision of security services at University House and adjacent locations within the Devonshire Square estate. The services will be delivered by SmartSec, who have been appointed as the sole provider of estate-wide security services following a competitive procurement exercise carried out by the estate's management company.
SmartSec will assume full responsibility for operating the estate's integrated security infrastructure, including centralised CCTV monitoring, control room operations, access control systems, and coordinated physical patrols. In light of this arrangement, Coventry University London requires its own security provision to be fully aligned with the wider estate operations, in order to ensure seamless and uninterrupted service delivery.
SmartSec is the only supplier with the necessary access rights, infrastructure integration, and estate-wide operational control to deliver these services without duplication of resources or fragmentation of responsibilities. Any alternative arrangement would require the creation of parallel systems and facilities, leading to inefficiency, increased cost, and unnecessary complexity, while also introducing risk to both operational performance and emergency response times.
The decision to award the contract directly is based on the need to ensure interoperability with existing estate-wide systems and to maintain continuity of service within a complex and tightly integrated security environment. SmartSec's presence on site, their operational readiness, and their authorised access to all relevant estate systems and premises make them uniquely positioned to deliver these services in a way that ensures consistency, safety, and effective coordination.
This direct award represents a proportionate and justified procurement route that supports operational requirements and ensures the university's security provision is fully integrated with the wider estate's arrangements.
Please note that the contract value stated is an estimate and not a confirmed final value. The actual value will depend on the scope of services delivered over the contract period.
Contract 1
Supplier
Contract value
- £1,279,357.30 excluding VAT
- £1,535,228.76 including VAT
Above the relevant threshold
Earliest date the contract will be signed
2 January 2026
Contract dates (estimated)
- 5 January 2026 to 4 January 2030
- 4 years
Main procurement category
Services
CPV classifications
- 79710000 - Security services
Contract locations
- UKI - London
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Single supplier - technical reasons
This Transparency Notice supersedes the previous notice published on 9th December 2025 (Procurement identifier (OCID): ocds-h6vhtk-05f209), which did not include a statement confirming that the contract value is an estimate. This corrected notice restarts the 8-working-day standstill period.
Coventry University London intends to enter into a contract for the provision of security services at University House and adjacent locations within the Devonshire Square estate. The services will be delivered by SmartSec, who have been appointed as the sole provider of estate-wide security services following a competitive procurement exercise carried out by the estate's management company.
SmartSec will assume full responsibility for operating the estate's integrated security infrastructure, including centralised CCTV monitoring, control room operations, access control systems, and coordinated physical patrols. In light of this arrangement, Coventry University London requires its own security provision to be fully aligned with the wider estate operations, in order to ensure seamless and uninterrupted service delivery.
SmartSec is the only supplier with the necessary access rights, infrastructure integration, and estate-wide operational control to deliver these services without duplication of resources or fragmentation of responsibilities. Any alternative arrangement would require the creation of parallel systems and facilities, leading to inefficiency, increased cost, and unnecessary complexity, while also introducing risk to both operational performance and emergency response times.
The decision to award the contract directly is based on the need to ensure interoperability with existing estate-wide systems and to maintain continuity of service within a complex and tightly integrated security environment. SmartSec's presence on site, their operational readiness, and their authorised access to all relevant estate systems and premises make them uniquely positioned to deliver these services in a way that ensures consistency, safety, and effective coordination.
This direct award represents a proportionate and justified procurement route that supports operational requirements and ensures the university's security provision is fully integrated with the wider estate's arrangements.
Please note that the contract value stated is an estimate and not a confirmed final value. The actual value will depend on the scope of services delivered over the contract period.
Supplier
SMART SEC SOLUTIONS LTD
- Companies House: 07036995
- Public Procurement Organisation Number: PCDP-4488-LVZP
22 Union Street
Barnet
EN5 4HZ
United Kingdom
Email: sales@smartsecsolutions.com
Website: https://www.smartsecsolutions.com/
Region: UKI71 - Barnet
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1
Contracting authority
Coventry University
- Public Procurement Organisation Number: PMMH-2339-NMGH
Priory Street
Coventry
CV1 5FB
United Kingdom
Email: Procurement@coventry.ac.uk
Website: http://www.coventry.ac.uk
Region: UKG33 - Coventry
Organisation type: Public authority - sub-central government