Scope
Reference
1347
Description
Avon & Somerset and Dorset Police Servicing and Maintenance of their Generators.
Total value (estimated)
- £81,500 excluding VAT
- £97,800 including VAT
Contract dates (estimated)
- 1 July 2026 to 30 June 2029
- 3 years
Main procurement category
Services
CPV classifications
- 31127000 - Emergency generator
- 50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
- 50532300 - Repair and maintenance services of generators
Engagement
Engagement deadline
16 January 2026
Engagement process description
THIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION.
The South West Police Procurement Service, on behalf of Avon and Somerset and Dorset Police, are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future Servicing and Maintenance of their generators.
The requirement includes annual and interim servicing, load bank testing and condition surveys of multiple generators situated in locations across the South West. In addition to this, there will be maintenance and reactive works, plus an emergency call out service to ensure the continual supply of essential power. There may also be a requirement for monthly checks to be run on the generators.
SWPPS wish to invite potential suppliers who may be interested in assisting with this early market engagement to answer a number of specific questions and then, an opportunity to meet with SWPPS (via Teams) to discuss their responses.
The purpose of this Market Engagement Notice is for early engagement with the market prior to undertaking a formal tender process which is anticipated to be published during February 2026. The market engagement is to consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market.
If you are interested in supporting SWPPS with this engagement, please respond to this notice by emailing Rebecca.boyd@devonandcornwall.pnn.police.uk and you will be emailed a pre-market engagement questionnaire so you can undertake any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for this pre-market engagement questionnaire returns and requests for subsequent Teams meetings will be 12 noon on 16th January 2026.
SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The notice is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the notice. This notice does not constitute a call for competition to procure any services, supplies or work for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the notice.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
9 February 2026
Contracting authority
The Police and Crime Commissioner for Avon & Somerset
- Public Procurement Organisation Number: PCBG-5572-BPZL
Valley Road
Portishead
BS20 8JJ
United Kingdom
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government