Scope
Description
ClwydAlyn are looking to appoint a suitably qualified and experienced vendor for the selection, licensing, implementation, training, and ongoing support of a modern, integrated Finance and Accounting System, inclusive of a robust Procure-to-Pay (P2P) module.
ClwydAlyn aims to identify a proven software solution and implementation partner capable of transitioning ClwydAlyn's current financial processes onto a scalable, efficient, and future-ready platform. The new system must support organisational growth, improve data integrity, streamline end-to-end processes, and enhance financial reporting and analytical capabilities.
There is no indicative budget associated with this PIN. At the time of the full tender suppliers must provide a full response that includes a clear, transparent, and comprehensive pricing model aligned with the scope of work and expected deliverables.
ClwydAlyn currently operates the following core systems, which must be fully integrated with the new finance platform:
Civica CX Housing & Assets
Civica HR & Payroll
KareInn / Civica-Coldharbour
MAVIS (New Technology Group) - Mobile Works Order System
This PIN is for information and early engagement only and is not a call for competition.
Total value (estimated)
- £1 excluding VAT
- £1 including VAT
Above the relevant threshold
Contract dates (estimated)
- 6 April 2026 to 5 April 2029
- Possible extension to 4 April 2030
- 3 years, 11 months, 29 days
Main procurement category
Goods
CPV classifications
- 48440000 - Financial analysis and accounting software package
- 48400000 - Business transaction and personal business software package
Contract locations
- UKL23 - Flintshire and Wrexham
- UKL24 - Powys
- UKL13 - Conwy and Denbighshire
- UKL12 - Gwynedd
- UKL11 - Isle of Anglesey
Engagement
Engagement deadline
1 January 2026
Engagement process description
This PIN is for information and early engagement only and is not a call for competition.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
5 January 2026
Contracting authority
ClwydAlyn Housing
- Public Procurement Organisation Number: PDCW-9799-LDMH
72 Ffordd William Morgan
St Asaph
LL17 0JD
United Kingdom
Region: UKL13 - Conwy and Denbighshire
Organisation type: Public authority - sub-central government