Scope
Reference
ID 6129568
Description
Forest Service is an Agency of the Department of Agriculture, Environment and Rural Development (DAERA). Forest Service has an ongoing maintenance programme for each property as well as a large programme of essential operations, including harvesting and road building. Essential maintenance is also required throughout the year. To support this work programme Forest Service is seeking to establish a Framework for the supply of a wide variety of general building materials. The Framework duration will be for an initial period of two years with the option to extend for a further period of two years. Successful suppliers will be listed on a non-ranked call-off list which will be used by Forest Service to determine the Most Advantageous Tender (MAT) to supply their needs. A maximum of 3 suppliers will be appointed a place on the framework. Suppliers should refer to the Specification for full details of the requirement.
Commercial tool
Establishes a framework
Total value (estimated)
- £450,000 excluding VAT
- £540,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 16 February 2026 to 15 February 2028
- Possible extension to 15 February 2030
- 4 years
Description of possible extension:
The Framework duration will be for an initial period of two years with the option to extend for a further period of two years.
Main procurement category
Goods
CPV classifications
- 44100000 - Construction materials and associated items
- 03419000 - Timber
- 44163000 - Pipes and fittings
- 44190000 - Miscellaneous construction materials
- 44110000 - Construction materials
- 44111000 - Building materials
Framework
Maximum number of suppliers
3
Maximum percentage fee charged to suppliers
0%
Framework operation description
Successful suppliers will be listed on a non-ranked call-off list which will be used by Forest Service to determine the Most Advantageous Tender (MAT) to supply their needs. A maximum of 3 suppliers will be appointed a place on the framework. The Buyer reserves the right to appoint less than 3 when less than 3 submit a tender and/or less than 3 remain within the process following any exclusions. The top 3 scoring suppliers will be appointed a place on the framework.When the need for a product/s arises, Forest Service will determine which of the successful suppliers on the call-off list provides the best value for money for the supply of the product/s required. This will be determined by adding the total sum of the product/s required and the cost of delivery to the Buyer depot/site. The order will be placed with the Supplier offering the lowest overall cost.
Award method when using the framework
With competition
Contracting authorities that may use the framework
Establishing party only
Submission
Enquiry deadline
5 January 2026, 5:00pm
Tender submission deadline
15 January 2026, 3:00pm
Submission address and any special instructions
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 August 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| AC2 - Price | Price | 80% |
| AC1 - Supply Chain and Contract Management | Quality | 20% |
Other information
Payment terms
For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/ar ticles/account-ni-good-invoicing-practice
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the framework and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this framework. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Department of Agriculture, Environment and Rural Affairs - Forest Service
- Public Procurement Organisation Number: PHJH-3999-HVRY
Inishkeen House, Killyhevlin
Enniskillen
BT74 4EJ
United Kingdom
Region: UKN0G - Fermanagh and Omagh
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
CPD - Supplies & Services Division
Summary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.
- Public Procurement Organisation Number: PVWG-8426-YWXV
Clare House, 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Region: UKN06 - Belfast