Scope
Reference
SU72(26)
Description
This re-tender procurement process is to source a suitable supplier of high-end portable Ultrasound Machine with specialised phased array cardiac, linear and non-imaging probes. The original Specification from tender SU05(26) which was advertised but not awarded in September/October 2025, has been overhauled to better address the challenges of its practical use in the intended physical environments, as well as its extended scope of data analysis, to better meet the needs of the research.
The role of this equipment is to satisfy the high-quality clinical research imaging to be acquired in remote locations with underserved populations. Dr Drane has laid foundations to explore how rapid urbanisation contributes to rising rates of cardiometabolic disease worldwide and in order to understand the earliest mechanisms of pathophysiology and disease, the scope of the research needs to include people whose lifestyles remain largely unaffected by urbanisation. Since the remote locations of such communities often exclude them from institutional research, a fully portable, high-end ultrasound machine is needed to enable inclusive, community-based research.
The successful supplier must be able to deliver their equipment to the Health and Wellbeing Academy, Glyndwr building on the University's Singleton Park Campus (map and full address provided within tender documents).
External funding has been granted from the Higher Education Research Council (HERC) for a fixed maximum budget of GBP 44,900 excluding VAT (this equipment is VAT exempt due to its medical research usage) which includes all delivery and service contract costs.
The HERC funding stipulates a delivery deadline of 31st March 2026, so we would like to achieve delivery with appropriate training and SOPs provided to all users, as soon as is practically possible.
This tender is being conducted electronically via etenderwales BravoSolution (project 32109, itt 121866), therefore only tenders submitted via that portal by the tender deadline, can be considered.
Total value (estimated)
- £44,900 excluding VAT
- £44,900 including VAT
Below the relevant threshold
Contract dates (estimated)
- 6 February 2026 to 31 March 2027
- Possible extension to 31 March 2031
- 5 years, 1 month, 23 days
Description of possible extension:
Dependent on length of extended warranty and/or service contract offered by winning tenderer, since tender documents ask for up to 5 years cover and delivery deadline is 31st March 2026
Main procurement category
Goods
CPV classifications
- 33000000 - Medical equipments, pharmaceuticals and personal care products
- 38000000 - Laboratory, optical and precision equipments (excl. glasses)
Contract locations
- UKL18 - Swansea
Participation
Conditions of participation
This tender is being conducted electronically via etenderwales BravoSolution (project 32109, itt 121866), so only tenders submitted via that portal by the tender deadline can be considered. Please leave sufficient time to input/update all Supplier Qualification Data information in the Qualification Envelope of the etender, since this requires suppliers to register on the Central Digital Platform (CDP)
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
6 January 2026, 12:00pm
Tender submission deadline
13 January 2026, 12:00pm
Submission address and any special instructions
etenderwales BravoSolution (project 32109, itt 121866)
https://etenderwales.bravosolution.co.uk
only tenders submitted via etenderwales by the tender submission deadline can be considered
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Requirements | as detailed in tender document 3. Tender Specification available on etenderwales BravoSolution |
Quality | 50.00% |
| Price Schedule | as detailed in tender document 3. Tender Specification available on the etenderwales BravoSolution website |
Price | 20.00% |
| Training and Aftersales Support | as detailed within tender document 3. Tender Specification available on etenderwales BravoSolution |
Quality | 15.00% |
| Lead Time and Delivery | as detailed in tender document 3. Tender Specification available on the etenderwales BravoSolution website |
Quality | 15.00% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Swansea University
- Public Procurement Organisation Number: PTNV-7472-GRTW
Procurement, Finance Dept.
Swansea
SA2 8PP
United Kingdom
Contact name: Sue Davies
Telephone: 01792 295890
Email: sue.davies@swansea.ac.uk
Website: http://www.swansea.ac.uk
Region: UKL18 - Swansea
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Devolved regulations that apply: Wales