Section one: Contracting authority
one.1) Name and addresses
South Ayrshire Council
County Buildings, Wellington Square
Ayr
KA7 1DR
Procurement@south-ayrshire.gov.uk
Telephone
+44 3001230900
Country
United Kingdom
NUTS code
UKM94 - South Ayrshire
Internet address(es)
Main address
http://www.south-ayrshire.gov.uk/procurement/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00405
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CE-187-25 Provision of Golf insurance
Reference number
CE-187-25
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
South Ayrshire Council has a requirement for a suitably experienced Insurance Broker / Underwriter to provide insurance cover for all persons permitted to play golf on South Ayrshire Councils golf courses.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
- 66518100 - Insurance brokerage services
two.2.3) Place of performance
NUTS codes
- UKM94 - South Ayrshire
two.2.4) Description of the procurement
South Ayrshire Council has a requirement for a suitably experienced Insurance Broker / Underwriter to provide insurance cover for all persons permitted to play golf on South Ayrshire Councils golf courses.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
It is expected that any future renewals of this Contract will be progressed circa 2030/2031 (taking into account the contract
extensions).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
It is a requirement of this procurement that Tenderers hold, or
can commit to obtain, prior to the commencement of any
subsequently awarded Contract the documents indicated below:
- Fair Value Assessment
Where applicable to the product, the Tenderer shall confirm that they
have conducted a value assessment within the previous 12-month
period and are able to identify and demonstrate that the product, and
where relevant the package, will provide fair value in the target market.
Evidence for this requirement, including a copy of your organisations
Value Assessment, will be requested at the “Request for
Documentation” Stage.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
During the period of the Contract Agreement, the Service Provider
shall monitor and measure their performance against the Key
Performance Indicators (KPIs) detailed below:
Cost – Category Weight (20%)
Invoice Accuracy – 50%
Cost Reduction Initiatives – 50%
Quality – Category Weight (30%)
Fit for Purpose – 50%
Contract Outcome – 40%
Continual Improvement / Innovation – 10%
Service – Category Weight (40%)
Complaints – 15%
Communication – 30%
Management Information – 25%
Accuracy – 30%
Sustainability – Category Weight (10%)
Sustainable Processes – 50%
Community Benefits – 50%
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 January 2026
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
26 January 2026
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: It is expected that any future renewals of this Contract will be
progressed circa 2030/2031 (taking into account the contract
extensions)
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Economic operators may be excluded from this competition if
they are in any of the situations referred to in regulation 58 of
The Public Contracts (Scotland) Regulations 2015 or regulation
8 of The Procurement (Scotland) Regulations 2016 .
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30060. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
This procurement will include a Community Benefit requirement.
It has become clear that there is scope within the Procurement
Reform (Scotland) Act 2014 which applies to public contracts, to use
contracts to deliver wider social benefits such as:
- Targeted recruitment and training (providing
employment and training
opportunities/Apprenticeships)
- SME and social enterprise development
- Community engagement
As part of your tender response, Tenderers are requested to provide
an outline of all community benefits they can offer for this contract.
(SC Ref:817973)
six.4) Procedures for review
six.4.1) Review body
Ayr Sheriff Court
Ayr
Country
United Kingdom