Scope
Reference
BT225
Description
Westminster City Council (WCC) has invested heavily in the Voluntary and Community Sector (VCS) through grants alone. We have committed in our Voluntary and Community Sector Investment Strategy (2023-2028) to investing in capacity building for the VCS, improving the way we measure impact and investing in processes and systems to ensure we have clear, consistent, and accessible council processes.
In support of this work, we are commissioning a grants management platform for a 3-year pilot (a 2-year contract with 1-year optional extension) to assess whether the management platform supports the Council with the following key objectives:
• To improve the experience for grant applicants, ensuring there is a consistent approach for all grant streams, and that they don't have to re-input the same information multiple times when applying for grants.
• To provide a tool for grant managers to manage the end-to-end grant application, award and monitoring process - moving away from a reliance on Microsoft Applications (such as Word, Forms, Outlook and Excel) to streamline the process to be more efficient with less room for human error.
• To improve consistency across Council in the way grants are managed, including through an option to use consistent application and monitoring templates where appropriate.
Total value (estimated)
- £80,000 excluding VAT
- £96,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 9 February 2026 to 8 February 2028
- Possible extension to 8 February 2029
- 3 years
Description of possible extension:
1yr optional erxtension following successful 2yr delivery.
Main procurement category
Services
CPV classifications
- 48100000 - Industry specific software package
- 72212100 - Industry specific software development services
- 48812000 - Financial information systems
- 79412000 - Financial management consultancy services
- 72212170 - Compliance software development services
- 75200000 - Provision of services to the community
- 48000000 - Software package and information systems
- 48333000 - Contact management software package
- 98000000 - Other community, social and personal services
- 48170000 - Compliance software package
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
14 January 2026, 5:00pm
Tender submission deadline
16 January 2026, 5:00pm
Submission address and any special instructions
You can click 'register' to create a log in for the procurement portal via this link:
Once you have created an account, you can log into the opportunity via this link: https://wcc.ukp.app.jaggaer.com/go/68496772019AFF23FE1F
Tenders may be submitted electronically
Yes
Award criteria
Most Advantageous Tender:
Quality - 75%
Price - 25%
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Westminster City Council
- Public Procurement Organisation Number: PJVD-6261-BPPJ
64 Victoria Street
London
SW1E 6QP
United Kingdom
Contact name: The Buying Team
Email: buyingteam@westminster.gov.uk
Website: https://www.westminster.gov.uk/
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government