- Lot Lot 1. Universal provision for primary school aged children
- Lot Lot 2. Universal provision for secondary school aged young people
- Lot Lot 3. Specialist provision for children and young people with moderate special educational needs and / or disabilities (SEND).
- Lot Lot 4. Specialist provision for children and young people with specialist and complex special educational needs and / or disabilities (SEND).
Scope
Reference
996865800
Description
The Department of Education (DfE) has confirmed that all Local Authorities in England will receive funding to co-ordinate a local Holiday Activities and Food Programme (HAF) during Easter, Summer and Christmas school holidays of the 2026/27, 2027/28 and 2028/29 financial years.
The overall purpose of the funding given to Newham is to enable the Council to coordinate free holiday provision during the Easter, Summer and Christmas school holidays for children and young people that are eligible for benefits-related free school meals. HAF holiday provision includes healthy food, access to positive activities and nutritional advice and guidance.
Due to uncertainty around funding allocations and the compressed timescales for delivery, no full pre-market engagement will be undertaken for this procurement. This approach is intended to avoid creating unrealistic expectations within the market and ensure compliance with the available budget and timeline constraints. Some market engagement was carried out with current HAF providers. Conversations were also carried out with new providers who have shown interest in HAF previously.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=998899236
Total value (estimated)
- £2,200,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 30 March 2026 to 15 January 2027
- 9 months, 17 days
Main procurement category
Services
CPV classifications
- 55240000 - Holiday centre and holiday home services
- 55243000 - Children's holiday-camp services
- 55523100 - School-meal services
- 80000000 - Education and training services
- 85300000 - Social work and related services
Contract locations
- UKI4 - Inner London - East
Lot constraints
Description of how multiple lots may be awarded:
Providers can apply to only a single Lot, or to multiple Lots.
Lot Lot 1. Universal provision for primary school aged children
Description
This provision is for primary school aged children (aged 5-11 years inclusive) who are eligible for the service. These children will not have significant or complex special educational needs and / or disabilities, however, 12% of overall places must be available for children and young people who may need low-level SEND support.
Funding will be allocated across all of the lots dependent on the need of the individuals using the service. Please note that the value is an estimated value only.
Lot value (estimated)
- £550,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Lot 2. Universal provision for secondary school aged young people
Description
This provision is for secondary school aged children and young people (aged 11-16 years inclusive) who are eligible for the service. These young people will not have significant or complex special educational needs and / or disabilities, however, 12% of overall places must be available for young people who may need low- level SEND support.
A programme in this category must be designed so that it is appealing to participants and can achieve high levels of engagement. It should look very different to a programme aimed at the primary age range. Factors that should be considered are times of sessions, type of venue, food offer and types of activities.
Funding will be allocated across all of the lots dependent on the need of the individuals using the service. Please note that the value is an estimated value only.
Lot value (estimated)
- £550,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Lot 3. Specialist provision for children and young people with moderate special educational needs and / or disabilities (SEND).
Description
This provision is for children and young people with moderate SEND needs. In school, these children and young people will get support, which is extra to, or different from, the support given to most children and young people in their class. Those with significant or more complex needs may also need specialist support, which may come not just from the school but from health and care services too.
Due to the high level of need and support required, universal HAF provision will be unsuitable for children and young people with targeted or specialist SEND needs. Lot 3 providers will be required to demonstrate that they have appropriately trained staff, staff to child ratios of 1-2 1-3 or 1-4, knowledge and experience to work with children and young people with severe, profound and multiple SEND needs.
Funding will be allocated across all of the lots dependent on the need of the individuals using the service. Please note that the value is an estimated value only.
Lot value (estimated)
- £550,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Lot 4. Specialist provision for children and young people with specialist and complex special educational needs and / or disabilities (SEND).
Description
This provision is for children and young people with complex SEND needs. Due to the high level of need and support required, universal and targeted SEND HAF provision will be unsuitable for children and young people. Lot 4 providers will be required to demonstrate that they have appropriately trained staff, staff to child ratios of 1-1 or 2-1, knowledge and experience to work with children and young people with severe, profound and multiple SEND needs.
Funding will be allocated across all of the lots dependent on the need of the individuals using the service. Please note that the value is an estimated value only.
Lot value (estimated)
- £550,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot Lot 1. Universal provision for primary school aged children
Lot Lot 2. Universal provision for secondary school aged young people
Lot Lot 3. Specialist provision for children and young people with moderate special educational needs and / or disabilities (SEND).
Lot Lot 4. Specialist provision for children and young people with specialist and complex special educational needs and / or disabilities (SEND).
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
5 January 2026, 12:00pm
Tender submission deadline
14 January 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
25 February 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 50% |
| Price | Price | 40% |
| Social Value | Quality | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Contracting authority
London Borough of Newham
- Public Procurement Organisation Number: PYBN-4422-TNXJ
Newham Dockside, 1000 Dockside Road
London
E16 2QU
United Kingdom
Telephone: 020 3373 1594
Region: UKI41 - Hackney and Newham
Organisation type: Public authority - sub-central government