Scope
Description
The University of Staffordshire is seeking tenders for the provision of maintenance services to the London Campus for a period of 2 years with an option to extend by up to 3 x 1 years
PLEASE NOTE THAT THIS IS FOR OUR LONDON CAMPUS ONLY
The Service is required to cover Units 4, 5 & 12 at Here East Estate in Queen Elizabeth Olympic Park, Stratford, London E20 3BS. The campus covers over 31,000sq ft and operates 08:00 - 19:00 Monday to Friday excluding bank holidays and a Christmas Closure between Christmas Day and New Year's Day.
The successful supplier will be required to implement a Maintenance Programme that meets the requirements of the specification and that aligns to SFG20 Standards this includes:
- Planned Maintenance
- Corrective Maintenance
- Reactive Maintenance
- Chargeable Small Works
- Long Term Critical Spare management
- Out of Hours support for urgent issues in line with the specification
Any work must minimise disruption to the day to day operation of the campus and must be in adherence with the relevant legislation and University Policies.
The supplier must have in place an established network of sub-contractors who are able to meet the required response times detailed within the specification.
The contract will be for an initial period of two years with an option to extend by up to three twelve month periods
Documents are available from http://procontract.due-north.com/
Total value (estimated)
- £750,000 excluding VAT
- £900,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
The contract will be extendable by up to 3 x 1 years based upon performance and affordability
Main procurement category
Services
CPV classifications
- 45259100 - Wastewater-plant repair and maintenance work
- 45259200 - Purification-plant repair and maintenance work
- 45259300 - Heating-plant repair and maintenance work
- 45260000 - Roof works and other special trade construction works
- 45300000 - Building installation work
- 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
- 50700000 - Repair and maintenance services of building installations
- 51100000 - Installation services of electrical and mechanical equipment
- 51500000 - Installation services of machinery and equipment
- 51700000 - Installation services of fire protection equipment
- 71300000 - Engineering services
Contract locations
- UKI - London
Participation
Legal and financial capacity conditions of participation
Suppliers must hold or be willing to hold the insurance levels within the documents
Technical ability conditions of participation
Suppliers must hold the qualifications and experience detailed within the documents
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
9 January 2026, 1:00pm
Tender submission deadline
23 January 2026, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
12 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 December 2031
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Questions | The questions are within the e-tendering portal and attachments |
Quality | 50% |
| Financial Offer | The questions are within the e-tendering portal and attachments |
Cost | 40% |
| Social Value | The questions are within the e-tendering portal and attachments |
Quality | 10% |
Other information
Description of risks to contract performance
Potential risks include
- Changes to course offering
- Changes to student numbers
- Changes to Higher Education Funding
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
http://procontract.due-north.com/
Tender documents can be obtained from the Proactis e-tendering portal
All questions must be raised via this website
http://procontract.due-north.com/
Contracting authority
University of Staffordshire
- UK Register of Learning Providers (UKPRN number): 10006299
- Public Procurement Organisation Number: PGTX-1922-RJNX
College Road, University Quarter
Stoke on Trent
ST4 2DE
United Kingdom
Email: Procurement@staffs.ac.uk
Website: http://www.staffs.ac.uk
Region: UKG23 - Stoke-on-Trent
Organisation type: Public authority - sub-central government