Scope
Reference
C403144
Description
A framework opportunity for experienced and qualified suppliers of cloud-based asset utilisation platforms, supporting NHS Trusts to track, analyse, and optimise the use of clinical equipment across departments and sites. Solutions must deliver interoperable, data-driven insights, integrate seamlessly with NHS systems, and support full asset lifecycle management-from tagging and monitoring to booking, maintenance, and disposal. The framework aims to improve operational efficiency, reduce unnecessary capital expenditure, and enhance patient care through greater visibility, smarter decision-making, and evidence-based resource planning.
The framework will enable participating organisations to call off a single, scalable solution with associated implementation and support services, helping improve equipment availability, reduce time spent locating assets, and strengthen planning for sharing, maintenance, and future investment.
Commercial tool
Establishes a framework
Total value (estimated)
- £18,000,000 excluding VAT
- £21,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 3 April 2026 to 3 April 2030
- 4 years, 1 day
Main procurement category
Services
CPV classifications
- 48814000 - Medical information systems
- 48810000 - Information systems
- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
1%
Further information about fees
NHS LPP charges the awarded supplier an ABI fee of 1% of the supplier's annual turnover from orders placed under this framework. The fee is calculated on sales inclusive of VAT at the prevailing rate.
Framework operation description
The provision of asset utilisation services.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
The framework agreement shall include the entire public sector and any private sector organisations with a similar need.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
9 January 2026, 4:00pm
Tender submission deadline
16 January 2026, 4:00pm
Submission address and any special instructions
The Tendering Portal can be accessed via the link: https://atamis-1928.my.site.com/s/Welcome
All communications (including submission of Tenders) should be carried out via the e-Tendering Portal. The procurement documents are available for unrestricted full direct access, free of charge via the e-Tendering Portal. To access this opportunity you will need to register at https://health-family.force.com/s/Welcome as a Supplier and search for the opportunity C403144.
To respond to this Invitation to Tender, Bidders must register on the portal, log in, complete the tender response documents and submit them via the e-tendering portal.
Please note that any communication from NHS London Procurement Partnership (NHS LPP) regarding this tender will be via Atamis. Bidders must use the e-tendering messaging board for their communication with NHS LPP regarding this procurement.
Should Tenderers have any queries, or having problems using the portal, they should contact the Atamis Helpdesk at: Phone: 0800 9956035 E-mail: support-health@atamis.co.uk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
3 April 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical | Quality | 70.00% |
| Commercial | Cost | 20.00% |
| Social Value | Quality | 10.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Guy's and St Thomas' NHS Foundation Trust
- Public Procurement Organisation Number: PDZC-6438-DGPX
Great Maze Pond
London
SE1 9RT
United Kingdom
Region: UKI44 - Lewisham and Southwark
Organisation type: Public authority - central government